If a vendor accepts VISA, university departments must use the Small Purchase Credit Card (SPCC) to pay invoices of $4999 or less.

Wells Fargo Single Use Commercial Card Payments

Note: Merchant Surcharging Considerations and Requirements Document available here

  Vendor E-Payment Form 
please see below for emailing instructions
Commonwealth of VA W-9 Form


Provide a Commonwealth of VA W9 form (link to the only W9 form accepted). The Company name and tax id number MUST match W9 and IRS records.

Primary Benefits to Vendors for receiving single use Commercial Card payments include:

  • Enhances cash flow - Payment Terms Net 15 Days

  • Reduces operational costs – no mail or paper check processing

  • Eliminate need to store sensitive payment card information – commercial card numbers provided are valid only for a single use, no need to store

  • No need to share bank account information – required when choosing ACH

  • Promotes sustainability

When choosing Commercial Card Payments:

  • Must have a merchant number and payment card terminal to process transactions

  • Consider credit card processing limits

  • Card is funded for the total payment amount of invoice/invoices being paid

  • Consider requesting separate payments if large dollar invoices exceed processing limits

Wells Fargo ACH Payments 

Primary Benefits to Vendors for receiving ACH payments include:

  • Enhances cash flow – no mail or paper check processing

  • Saves time and money reduces labor, hassle, expense and risk associated with check processing

  • No Charge to receive an ACH payment from JMU

  • Promotes sustainability 

When choosing ACH Payments:

  • Must have a US bank account, US Address and a US federal tax id or social security number

  • Provide your banking information in the Wells Fargo Supplier Onboarding (SAO) System

Link to Procurement Services Information for Vendors page

To register for either E-Payments Option, complete the Vendor E-Payment form and submit by email to jmuvendors@jmu.edu or by fax at 540.568.3346 and a Wells Fargo Bank or James Madison University representative will contact you with additional information on completing the setup. 

Questions may be submitted to jmuepayments@jmu.edu or you may call Barbara Shepherd at 540.568.8061.

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