Disclosure Notice

Employees who consent to receiving Form W-2 electronically will not receive a paper copy of the W-2.  If an employee does not consent, he/she will continue to receive a paper copy of the W-2 mailed to the home address on file.  Once an employee has signed up, the consent is valid for all subsequent years unless the employee chooses to withdraw consent.  The exception is when your employment is terminated or electronic access to forms is discontinued. 

The University will provide the Form W-2 electronically to active employees through MyMadison.  Terminated employees typically have access to MyMadison for 30 days past the effective date of their termination.  Terminated employees are encouraged to print/save their W-2’s for their records prior to losing access.  Terminated employees may request a paper copy of the W-2 by contacting Payroll Services.

An employee who chooses to receive his/her Form W-2 electronically can also receive a paper re-print of the W-2, if necessary, by contacting Payroll Services in writing. This may be done via email to:  payroll-operations@jmu.edu or U.S. Mail to:

Payroll Services
James Madison University
1031 S. Main St., MSC 5706
Harrisonburg, VA  22807

Request for a W2 re-print does not withdraw the employee's consent for electronic delivery of future W-2 statements.

An employee may withdraw his/her consent at any time. If consent is withdrawn, it will only be effective for any Form W-2's not yet issued.

Employees may continue to make any personal information changes (i.e. address changes) as needed through MyMadison.

The hardware and software requirements needed to access, print and retain Form W-2 electronically include an internet connection, web browser, and Adobe Acrobat reader.

The electronic version of Form W-2 will be available on the website for at least 7 years from the original posting date.

The Form W-2 may be required to be printed and attached to a federal, state, or local income tax return.

If you have questions, please contact Payroll Services.

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