JMU recognized student organizations and departments begin requests to reserve UREC spaces in the Virtual Event Management Software (EMS). You can log in with your MyMadison credentials. Faculty and staff have access and anyone can browse for space. All student organizations must first have a certified student event planner within their org to use the EMS Software. Visit the Student Event Planner Certification website to view the training and complete the test for certification.

Non-JMU affiliated groups can contact the Interim Coordinator for Reservations and Events to inquire about rentals.

1. Request Guidelines
2. Launch Scheduling Software
3. Student Event Planner Certification
4. Reservable Spaces and Non-University Customer Rental Rates
5. Policies & Procedures
6. Forms and Contact Us

• Your event may require a meeting with Reservations and Events staff to discuss logistics and event planning. You will be notified if a meeting is required.
• Event requests must be made 2 weeks prior to event date.
• Cancellations must be made 48 hours prior to the event. Failure to do so will result in the loss of privileges to reserve space in the future. If a cancellation is not made 48 hours prior to the event, groups may be charged a cancellation fee.
• In the event of inclement weather, your event may be delayed or cancelled.
• If your request requires space rental fees and/or special staffing, you will be contacted with further details.
• If fees occur, an invoice will be sent after the event.
• After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event.

General requests for UREC spaces for student organizations and departments will open in EMS according to the following timeline:

• Fall 2023: Opens August 7, 2023
• Spring 2024: Opens November 27, 2023
• Summer 2024: Opens April 8, 2024

Online scheduling software for space requests throughout campus.

Open Virtual EMS

Student organizations wishing to reserve event space must have a certified student event planner within their org to use the EMS software. Visit the Student Event Planner Certification website to view the training and complete the test for certification. Once your representative receives confirmation from our office, they’ll be able to use their eID to login and reserve space.

UREC has a variety of indoor & outdoor recreational spaces, meeting rooms, and other large event spaces. For a complete list of spaces with photos, set-up types, capacities, and fees, please click on the links below.

• Indoor Meeting Spaces
• Indoor Recreation Spaces
• Outdoor Recreation Spaces

Please review UREC's Reservations and Events Policies and Procedures here.

• Philanthropy/Fundraisers
• Special Structures
• Rehearsals and Practices
• Walks and Runs

After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event. You can find a JMU event approval form online.

Questions about reserving spaces at UREC or policies? Contact the Interim Coordinator for Reservations and Events.