• Event requests must be made 2 weeks prior to event date. 
• If you are a JMU department or university-recognized student organization, begin your request to reserve UREC space in the Virtual Event Management Software (EMS).
• If you are an outside group, contact the Coordinator of Member Services.
• Special events require a meeting with Reservations and Events staff to discuss logistics and event planning. You will be notified if a meeting is required.
• If your request requires space rental fees and/or special staffing, you will be contacted with further details.
• After your reservation has been approved by UREC, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event.
• Cancellations must be made 48 hours prior to the event. Failure to do so will result in the loss of privileges to reserve space in the future. If a cancellation is not made 48 hours prior to the event, groups may be charged a cancellation fee.
• In the event of inclement weather, your event may be delayed or cancelled.
• If fees occur, an invoice will be sent after the event.

View UREC's Reservations and Events Policies and Procedures here, which includes information about rehearsals and practices, walks and runs, special structures, and more.

UREC is not offering children's birthday parties at this time.

UREC has a variety of indoor & outdoor recreational spaces, meeting rooms, and other large event spaces. For a complete list of spaces with photos, set-up types, capacities, and fees, please click on the links below.

• Indoor Meeting Spaces
• Indoor Recreation Spaces
• Outdoor Recreation Spaces

General requests for UREC spaces for student organizations and departments will open in EMS according to the following timeline:

• Fall 2025: Opens August 4
• Spring 2026: Opens December 1
• Summer 2026: Opens April 6

Student organizations wishing to reserve event space must have a certified student event planner within their org to use the EMS software. Visit the Student Event Planner Certification website to view the training and complete the test for certification. Once your representative receives confirmation, they’ll be able to use their eID to login and reserve space.

After your reservation has been confirmed by UREC, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event. 

Questions about reserving spaces at UREC or policies? Contact the Coordinator of Member Services.