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Dates & Deadlines

The study abroad cycle has important dates and deadlines - some are highlighted on this page. For a comprehensive timeline of all dates and deadlines, please view the attachments below: 

Important Event Dates

Please mark your calendars for the events below. All program directors and co-directors are required to attend the Directors Meetings; other events are strongly encouraged. Exact times are subject to change.

Fall Directors Meeting | September 15, 2023 - 12:00-3:00PM

Study Abroad Fair | September 20, 2023 - 10:00AM-4:00PM

Pre-Departure Orientation Winter | November 28 - 5:00-6:30

Spring Directors Meeting | February 2, 2024 - 12:00-3:00PM

Taste of Study Abroad | February 7, 2024 - 5:00-6:30PM

Pre-Departure Orientation Spring Break & Summer | March 1, 2024 - 2:00-4:00PM

Program Deadlines
Summer Session 2024

Program Proposal in Terra Dotta

August 1, 2023

First Budget Projection

September 11, 2023

Course Approval Form

October 3, 2023

Second Budget Projection

December 6, 2023

Final Budget Projection -   Summer Programs

March 19, 2024

Transportation Request

March 22, 2024

Supply Purchase Request

March 22, 2024

Spring Break 2024

Program Proposal in Terra Dotta

August 1, 2023

First Budget Projection

September 11, 2023

Course Approval Form

October 3, 2023

Second Budget Projection

November 3, 2023

Final Budget Projection -   SB Programs

January 30, 2024

Transportation Request

February 1, 2024

Supply Purchase Request

February 1, 2024

Winter Session 2024

Program Proposal in Terra Dotta

August 1, 2023

First Budget Projection

September 11, 2023

Course Approval Form

October 3, 2023

Second Budget Projection

November3, 2023

Final Budget Projection 

November 20, 2023

Transportation Request

November 30, 2023

Supply Purchase Request

November 30, 2023

Student Applicant Deadlines
Summer Session 2024

Applications Open

September 1, 2023

Application Deadline

November 1, 2023

Notification of Admissions

November 18, 2023

Commitment and Deposit Deadline

December 1, 2023

Applications re-open if program not full

Final Application Deadline

March 1, 2024

Final Deposits Due

March 15, 2024

Winter Session & Spring Break 2024

Applications Open

September 1, 2023

Application Deadline

October 15, 2023

Notification of Admissions

October 21, 2023

Commitment and Deposit Deadline

November 1, 2023

Reminders and Advice

Programs Offered for the First Time: Assistance in developing program proposals is available from the CGE staff. Draft proposals are welcome, and the Director of Study Abroad will provide feedback and suggestions, especially in regard to logistics, academic requirements, etc.

Programs Offered Annually or Biannually: Faculty who direct programs regularly or who have directed programs in the past are required to submit all materials each year. Programs may change in content from year to year, therefore, factors such as costs, locations, size of student group, etc. cannot be assumed to be the same as the year before. Please read for updates to CGE, financial, and university policies. All courses will be confirmed by the department chairs prior to final approval by CGE.

Please note student application deadlines above. After the first student application deadline, applications are accepted and processed on a rolling basis until November 14 (Winter Session), January 26 (Spring Break), March 1 (summer), or until program is full, whichever comes first. No admissions after the aforementioned dates.

Sustainable Development Goals: We encourage all program directors to craft their programs in a way that aligns with the Sustainable Development Goals. The Advancing the United Nations Sustainable Development Goals Through Education Abroad publication produced by the Forum on Educaiton Abroad is a great resource for learning more. Additional information can be found here

Course approval process: You will be sent electronic course approval forms to complete from the CGE in September. Please note that different academic departments may require internal deadlines and / or have alternate procedures in addition to the Study Abroad Course Approval process. Please consult your departments to understand their guidelines.

Transfer students: Transfer students will be assessed using their transcript from their previous college/university (we use this process for non-JMU students).

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