• Your event may require a meeting with Reservations and Events staff to discuss logistics and event planning. You will be notified if a meeting is required.
• Cancellations must be made 48 hours prior to the event. Failure to do so will result in the loss of privileges to reserve space in the future.
• In the event of inclement weather, your event may be delayed or cancelled.
• If your request requires space rental fees and/or special staffing, you will be contacted with further details.
• If fees occur, an invoice will be sent after the event.
• After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event.

• Athletic shoes or bare feet are the only approved footwear allowed on gym and group exercise studio floors.
• Chewing gum is not allowed in any UREC spaces.
• Glitter of any kind is not allowed in any UREC spaces.
• Alcohol is not allowed in any of UREC’s Facilities.
• Food is allowed in designated areas with prior approval.

• Authorized users with full privileges include any full-time undergraduate or graduate student and full-time employees of the JMU community.
• Authorized users must have a JACard to both enter and exit UREC.
• Non-JMU guests must be hosted by a participant with an active membership, pay the applicable guest fee, and abide by guest policies. Participants may host a maximum of two guests per visit for a fee at UREC or University Park.

• Due to increasing demand for rehearsal/practice spaces at UREC, student groups and organizations are allowed to request one rehearsal or practice day per week.
• Rehearsal and practice reservations will be limited to 2 hours per request.

• If your organization would like to use the University Park (UPark) 5K route you must schedule a meeting with UREC’s Reservations & Events staff 6 weeks before the event.
• The JMU Event Approval Form must be completed. All paperwork with appropriate signatures is due back to UREC 4 weeks before the event.

Some events require use of special structures or equipment that you need to obtain prior approval for while planning your event. Some examples include:

Tents

• Tents must be pre-approved prior to their use. NO tents may be used on campus for camping or sleeping. Event tents can be 10’ x 10’ and must be secured or weighted to the ground. If you wish to use a larger tent you are required to meet with UREC’s Reservation and Events Staff for approval. This must be done 30 days prior to the event and will require a $125.00 permit fee and may incur a cost of up to $360.00. The provider of the tent must present a current certificate of insurance. Other regulations may apply.

Stages/Draping

• Indoor spaces: If your organization would like to use a portable stage and/or back drop draping in UREC indoor spaces, you must schedule a meeting with UREC’s Reservations & Events staff to fill out a special request/approval form. This must be done at least 30 days prior to the event. Only stages and back drop draping provided by UREC are allowed in UREC’s indoor spaces. A setup fee may be charged.
• Outdoor spaces: If your organization would like to use a portable stage and/or back drop draping in UREC’s outdoor spaces you must schedule a meeting with UREC’s Reservations & Events staff to fill out a special request/approval form. This must be done at least 30 days prior to the event and will require a $125.00 permit fee and may incur a cost of up to $360.00. The provider of the stage/back drop draping must present a current certificate of insurance. Other regulations may apply.

Inflatables

• If your organization would like to use inflatables of any type you must schedule a meeting with UREC’s Reservations & Events staff to fill out a special request/approval form at least 30 days prior to the event and will require a $125.00 permit fee and may incur a cost of up to $360.00. The provider of the inflatable must present a current certificate of insurance and a current inspection certificate for the state of Virginia. Other regulations may apply.