Responsibility

Action

Sport Program

1. Determine means of transportation required based on budget constraints, approved schedule B and sport administrator.
2. If one day activity, obtain prior written approval from sport administrator.
3. Complete the Athletic Travel Request Form and send to the Transportation Office Coordinator.

Transportation Office

1. Enter each request submitted and send signature pages (via email) to the approving authority. Once the signature pages are signed and returned, the Transportation Driver Supervisor will fulfill each chauffeur driven request and Administrative Assistant will fulfill all others.
2. Notify Sport Program when transportation confirmation is received.  If a contract of reservation form is used, sign the form and return it to the vendor.

Sport Program

1. If driver must be hired, be sure to reserve a hotel room for the driver.
2. If using a JMU driver, meals may be provided by the sports program or the driver is paid per diem by JMU transportation; that per diem is included in the billing to applicable sports program.
3. Submit trip itinerary at least 5 business days in advance to allow enough time for driver to check routes, maps and get directions.

Facilities and Events

1. Will assist in determining which sport program is outsourced if/when JMU Transportation cannot facilitate a trip.