Every year, student organizations must register to confirm that they are still active and are aware of the most up-to-date policy information. Registration occurs during the spring, summer, and early fall of each year for the upcoming academic year. Exact timelines can be found on the Student Leadership and Involvement webpage.
To be considered active, recognized student organizations must register through BeInvolved each year. This must be completed by the organization’s president or primary contact.
We also highly recommend that organizations complete the Bank Authorization Letter Request form to have new executive members listed as authorized signers on their CommonWealth One bank account. Relevant executive members should also complete the Cash Handling Training for fundraising and Student Event Planner Certification to reserve rooms through Event Management. Once all steps are finished, keep an eye out for an automated message from BeInvolved indicating if your registration was approved or if further action is needed to complete registration.
If a student organization does not complete all steps of annual registration before the listed deadline, they will no longer be considered a recognized student organization at JMU and become inactive. Inactive organizations lose privileges including room registration, fundraising on campus, and Student Org Night participation. For inactive student organizations to regain active status, they will need to complete the Start an Organization Process. This process occurs in late January, April, and August of each year.
Tips for Annual Registration through Student Leadership and Involvement:
- Complete registration before the spring semester ends, in case issues arise.
- You must be a current member on your organization’s roster and be listed as an officer through the system to be able to register on BeInvolved. Confirm that your account has access through the indication of executive board membership before attempting to re-register your organization.
- Ensure that your organization’s constitution complies with the constitution requirements outlined by Student Leadership and Involvement.
Student organizations may have to update required clauses in their constitution as mandated by JMU, local, state and federal government.
If you have any questions, please contact Student Life at beinvolved@jmu.edu.