Faculty and Staff Regular Screening Testing

General

 Who needs to complete regular screening testing?

Employees who have completed the Employee Waiver and Exemption Form OR have not submitted documentation confirming receipt of a COVID-19 vaccination.  

 How often is regular screening testing?

Regular screening testing for employees will begin the week of Sept. 6 and be required weekly for employees who are not vaccinated or have not submitted documentation confirming receipt of a COVID-19 vaccination. 

 Where is regular screening testing?

The Union (Warren Hall) 5th Floor, Room 502 (across from the Union Ballroom). 

 When is regular screening testing?

The testing clinic will open for employees on Monday, Sept. 6. The testing clinic will be open Monday-Thursday. Clinic hours will be sent to employees with sign-up information the week of Aug. 30.  

 How to set up an appointment.

Employees will need to set up an appointment every week. They will have the choice of a 30-minute time slot during clinic hours. They will receive a weekly email on the Friday before from covid19@jmu.edu with information on how to select a testing time. Information included in weekly sign-up email includes: 

  • General information  
  • Information regarding the testing site  
  • How to sign up for their appointment  
  • What to bring with them 
  • Regular screening testing frequently asked questions 
  • Employee Waiver and Exemption Form

Employees will receive a reminder the day before their appointment through the electronic sign-up platform which they you will be able to access on any computer connected to the internet.  

Employees are expected to sign up each Sunday for their testing timeslot for the coming week. 

There will also be an opportunity to sign up for the following week’s appointment at the testing location. 

 What if I do not attend a weekly appointment?

Employees who fail to schedule, attend, or complete a weekly testing appointment will be notified by email that they have not fulfilled the testing requirement. Their direct supervisor will also be notified. Employees who fail to comply with testing per the Governor’s Executive Directive may be subject to  disciplinarily action.  

 What is the penalty for not getting tested weekly?

For the first missed test (after week 1): Employee receives a written notice appropriate for their employment classification.

For the second missed test: Employee receives a written notice appropriate for their employment classification.

For the third missed test: Employee receives a written notice and a 10-day suspension without pay (equivalent to 80 hours or two work weeks).

Any additional missed test: Employee receives a written notice and an additional 10-day suspension without pay (equivalent to 80 hours or two work weeks).

Consequences continue to progress even if the employee successfully obtains a test in between non-compliance weeks.

 Are there exemptions?

The following conditions must be met for an employee to be exempted from testing:

  1. Faculty and staff who have submitted documentation confirming receipt of a COVID-19 vaccination AND completed their vaccination regimen two weeks before the testing date.
  2. Faculty and staff who work remotely who attest never to visit JMU facilities are exempted.
  3. Faculty and staff who are under order by a public health official/provider to maintain quarantine/isolation. They may need to provide documentation of this order.
  4. The employee completed vaccination and received final vaccine dose at least 2 weeks before the testing date. They must submit documentation of receiving the vaccine to JMUMyChart to be confirmed by the University Health Center.
  5. The employee has proof of a positive molecular (PCR) or antigen COVID-19 test in the last 90 days.
  6. Extenuating circumstances that must be approved by the COVID-19 Coordinator by the Sunday prior to the testing date.

 Where is the link to the Employee Testing Exemption Form?

The form can be found here: Employee Testing Exemption Form

 Why is JMU making unvaccinated employees get tested using the Bi Nax Now test?

The BinaxNOW COVID-19 Ag Card is a type of test called an antigen test. Antigen tests are designed to detect proteins from the virus that causes COVID-19 in respiratory specimens such as nasal swabs. It is a reliable, highly portable tool for detecting active coronavirus infections.

Potential risks include possible discomfort or other complications that can happen during sample collection, which could include a possible nosebleed.

 If I get a COVID-19 test elsewhere, how do I inform the Testing Clinic and provide my results?

You can submit an Employee Testing Exemption Form to submit your results. You must do so before the end of the testing week in question.

 What reasons allow someone to be exempt from testing?

The following reasons allow someone to be exempt from testing for a given testing week:

  • You are under order by a public health official/provider to maintain quarantine or isolation. You will need to provide documentation of this order.
  • You completed vaccination and received your final vaccine dose at least two weeks before the testing date. In addition, you submitted a copy of your vaccination record to the University Health Center. You can find instructions for submitting your documents here.
  • You have proof of a positive molecular (PCR) or rapid antigen COVID-19 test in the last 90 days.
  • You have completed testing at an off-campus location. You must send documentation of your results for the current week (Sunday at midnight – Saturday at midnight) using the Employee Testing Exemption Form.
  • Extenuating circumstances that the COVID-19 Testing Coordinator must approve.
  • You are on leave (paid or unpaid) during the week of testing. Being on leave for a partial week may not result in an exemption.

Medical and religious exemptions are available on request at the Employee Testing Center.  

 If I want to get tested off campus, test results from what of type will be accepted?

Employee testing options for agency consideration are outlined on VDH’s website. This information is referenced in the Employee Testing Options for Agencies document on DHRM’s website.

Testing Specifics

 Will I have to pay for testing?

No, the university will cover all costs associated with this testing. 

 What type of test is it?

Employees will use the Abbott BinaxNOW COVID-19 Ag Card, which is the type of test used for surveillance testing last school year. The test is performed on a self-collected nasal swab. You can view how to collect the specimen at this link then view module #3. 

The BinaxNOW COVID-19 Ag Card is a type of test called an antigen test. Antigen tests are designed to detect proteins from the virus that causes COVID-19 in respiratory specimens such as nasal swabs. It is a reliable, highly portable tool for detecting active coronavirus infections. 

Potential risks include possible discomfort or other complications that can happen during sample collection, which could include a possible nosebleed. 

Appointments

 What should I expect on the day of my assigned testing?

You will arrive at the Union and take the elevator or stairs to the top floor. The testing is being conducted in the area that was formerly Madison Grill (The Union 502), located across the hall from the Union Ballroom.   

 What should I do to prepare for my appointment?

Download and sign in to the Navica App, available for free in your APP store. 

Watch the video on how to collect a self-obtained nasal swab specimen (Module 3 at this link).  

 How do I change or delete a testing appointment?

To update or delete your appointment, reference your Sign-Up Confirmation email and click on the "Edit My Sign Up" link. From here, you can Update or Delete your appointment time. You'll need to be logged-out of SignUpGenius to complete this function. 

After Testing

 How do I receive my results?

You will receive your results within the hour at via the Navica App. Those who do not have a smart phone will need to wait 20 minutes to receive their results by hand via a paper copy.  

 Do I have to quarantine after I take my test?

You do not need to quarantine after this test if you have no symptoms and have not had direct contact with someone who tested positive. If you have symptoms, you should: 

  • Stay at home and away from others 
  • Do not come to campus 
  • Inform your supervisor 
  • Call your Primary Health Care Provider for guidance 
  • Consult with your Human Resources Benefits Specialist to see what leave options are available 
  • For questions related to quarantine or isolation, contact the University Health Center Occupational Health Nurse 

 What happens if I receive a positive result during testing?

Any employee who receives a positive test will be notified via phone call of their status.  

Unless other advice has been provided by your primary care provider, any JMU community member who tests positive for COVID-19 must stay in isolation. The duration of isolation is determined by the Virginia Department of Health (VDH).  

For tracking purposes only, notify the JMU Occupational Health Nurse at (540) 568-5310. 

Inform your supervisor if you have tested positive for COVID-19 and contact your Human Resources Benefits Specialist to see what leave options are available. 

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