On-campus programming is a hallmark of the JMU experience. Whether the programs are educational, developmental, community building or relationship building, students benefit from gathering together socially and engaging in these opportunities. In order to ensure these social gatherings are conducted responsibly, the following safety guidelines should be considered.

Healthy participation:

All program participants should be approved to be on campus through the Live Safe app. Program sponsors should reserve the right to verify that every student is cleared to be on campus on the day of the program. Event sponsors should provide participants with any program specific COVID precautions. Such precautions should be made available to participants in advance of the program, and should be monitored on site at the program.

Physical distancing:

An appropriate upper limit of participants for a given program will be partially determined by the capacity of the venue where the program is held. Physical distancing within the venue space is a top priority. Considerations like whether participants are members of the same family cluster, and how active or passive the program may be will affect the degree of distancing necessary. Examples include permitting closer person-to-person proximity for family clusters of 10 or fewer participants, or requiring 10 feet or more separation between participants in physical exertion type programs. Program sponsors should determine the appropriate physical distancing requirements prior to the start of the program, and advise participants on properly spacing themselves apart.

Face coverings:

The JMU “Stop the Spread Agreement” requires students to wear face coverings in most situations. Specific exceptions to this requirement are listed in the Agreement.  All program participants should expect to comply with “Stop the Spread” requirements, unless specifically instructed otherwise by the program sponsors. Program sponsors should default to requiring participants to wear face coverings unless doing so prohibits participants from successfully engaging in the program.

Sanitizing and other personal protection:

Program attendees should be encouraged to bring with them, or seek out at the venue, and use hand-sanitizing supplies. Program sponsors should attend to appropriate pre and post-program sanitizing of university space, equipment, supplies, etc. Program participants must be responsible for sanitizing their personal equipment, supplies, etc.

Food and beverage offerings are potential hot spots for cross-contamination. Program sponsors should carefully consider the importance of offering meals and/or refreshments at their programs. Open-table/serve-yourself food and beverage offerings present the greatest potential for spreading the virus. When food and beverage service is important to the success of the program, options that should be considered include in-person catering by Aramark, providing prepackaged single serving items, and other options that limit multiple touches.

We know that COVID19 symptoms appear days after an individual comes into contact with the virus. Where possible, program sponsors should consider ways to collect the names of program participants. For programs where names are collected, or where JAC card swipes are required, participant records should be retained in order to create a contact history in the event such a report is needed at a subsequent date.

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