Updated September 23, 2020

Our goal in outlining specific policies for all student organizations at JMU is to promote the health and safety of everyone in the JMU community and to limit the spread of COVID-19, while maintaining on campus operations. All students must abide by the Stop the Spread Agreement, which was signed prior to returning to campus. In addition, student organizations should also uphold the protocol outlined in this document. This document will remain in effect until rescinded in writing via the JMU Stop the Spread and the Student Life websites.

Virtual Activity

All student organization events, meetings, and other activities must be done virtually until JMU returns to in-person instruction. Students have access to Zoom and WebEx with their university credentials for large meetings and no time restrictions.

In-Person Events

When a virtual meeting is not possible, the following policies must be followed:

  1. All in-person events must take place on campus (excluding competitions, fundraising tournaments, etc.)
    • Student organizations are required to follow Event Management Services Protocols and Guidelines at all times. This includes:
      • Limit of 50% of Max Capacity of space OR up to 50 people (whichever is LESS)
      • Face coverings must be worn at all times indoors and outdoors when in the presence of others.
      • Physical/Social Distancing
    • All food must be catered through Aramark
      • Buffet self service and/or potluck style meals are not allowed
      • No “homemade” sales are allowed (i.e. Bake Sales) including food purchases from other retailers
    • All in person events/activities must have an accurate attendance list that can be produced when requested for COVID-19 contact tracing purposes
    • Alcohol is not permitted at any event
    • Anyone confirmed of having COVID-19, who has symptoms of COVID-19 or had symptoms within the previous 14 days, is not allowed within the space
      • Event organizers should utilize the JMU LiveSafe app to confirm those in attendance have tracked symptoms on the day of the event and are clear to participate
  2. Any in-person meeting or event should also have a virtual option for those students who are uncomfortable/unable to attend in person
    • A Member who has been quarantined/isolated because of symptoms or diagnosis should still be given the opportunity to participate virtually
      • Including these members in activities through a virtual option is an important way that student organizations can continue to build community for those students who cannot attend in person.
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Note: These guidelines may change based on University and/or Commonwealth of Virginia requirements. Always check with Event Management before an in-person event for the most up to date guidance.

Addressing the Use of the LiveSafe App and Mask Wearing

It is recommended that student organization leaders reinforce the requirements regarding the LiveSafe app and wearing a mask to students attending their meetings and events.  

Students addressing the use of the LiveSafe app or wearing a mask with another student: 

  • Engage them with kindness and patience. Do not make assumptions about why they did not immediately present the green check to you or are not wearing a mask. 
  • Remind them of the guidelines and expectations they have regarding the LiveSafe app and wearing a mask as a member of the JMU community.  
  • Discuss the importance that every member of the JMU community abide by these guidelines and expectations in order to keep our campus healthy and safe. 
  • Provide them with an opportunity to fill out the LiveSafe app’s health check at that time and/or to go get a mask and come back.  

If the student complies: 

  • Thank them for helping the JMU community stay healthy and safe. 
  • Follow-up through email to offer gratitude and reminders about the importance of future adherence to follow the guidelines and expectations outlined. 

If the student does not comply: 

  • Ask them to leave your meeting or event. Encourage them to participate virtually. 
  • If the student still has not complied, let the student know that you would really appreciate their compliance with your request, so you do not have to take any further action. 
  • If these conversations do not work, you may contact the JMU Police (540-568-6911) immediately if they will not leave your meeting or event.  
  • Note: JMU Police should not be contacted without attempting to engage in a conversation first unless other circumstances exist that would make it unsafe for you to have these conversations. 
  • Discuss additional options with your advisor, Student Activities and Involvement, UREC, CMSS and/or Fraternity and Sorority Life staff. 

Off Campus/Travel

  1. Off campus events/activity should not be held. Organizations should be aware of the City of Harrisonburg Suppress the Spread Ordinance. Other COVID Updates can be found on the City of Harrisonburg Website.
  2. Student organizations should not travel, which includes, but is not limited to:
    • Regional/National Meetings
    • Competitions
    • Visits to other universities
    • Community Service unless previously approved by primary oversight office (CMSS, FSL, SAI, UREC)

Off Campus Housing

If your organization has an off-campus residence that is generally recognized/associated as belonging to your organization, we recommend the following policies from the Stop the Spread Agreement.

  1. No non-residents allowed in the facility
  2. Masks required in all common spaces
  3. Reduced seating in all common areas (lounges, kitchens etc.)

Off-Campus residences with large numbers of residents have the potential to become infection “hot spots” and anything students can do to mitigate this risk will have long-lasting positive effects on campus activities.

Group Conduct Violations

  1. Organizations must not organize or endorse events that break current recommendations for in-person events as set forth by the City of Harrisonburg, the Governor of Virginia, or the policies outlined in this document.
  2. These COVID-19 policies will be strictly enforced, as alleged violations of noncompliance, with penalties up to and including revoking university recognition of the organization.
  3. Any student organization that has oversight from an Inter/National Governing Body/Organization will be expected to follow any additional policies put in place by their Inter/National organization.
  4. Any violations of JMU policy will result in Inter/National Organization notification.
  5. The University will use the ‘Reasonable Person’ standard: If a reasonable person would associate the gathering with your organization, we consider it an organization event and will proceed with the Group Conduct violation process.

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