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Internal Forms

Required for All Proposal Submissions

JMU Internal Approval Form

Required If:

JMU’s In-Cash Match is more than $10,000

Cost Sharing Request Form

Your Proposal Includes a Graduate Research Assistant

See Graduate Schools Research Assistant Program for information on how to apply for the GA program

Graduate Research Assistant – Tuition Application

A Third Party is Providing a Significant Cost Share Contribution

External Match Form & Sample

*please have the third party provide this form

The IDC rate is lower than our federally negotiated rate

Indirect Cost Waiver

*not needed if the sponsor has a policy for the lower IDC rate

The Funding Opportunity is a Limited Submission Program and JMU is requiring an internal competition

Limited Submission Form

Overload Pay is Requested

Overload Pay Authorization Form 

The Proposal Sponsor is NIH

NIH PI Certification

You have a sub-recipient on the proposal

Subrecipient vs. Contractor Checklist - completed by JMU Principal Investigator

Subrecipient Commitment Form - completed by sub-recipient

Letter of Commitment Template with Match - optional


Should a transaction go through Sponsored Programs or can it be accepted by an individual?

Decision Tree: Is University Approval Required

Should students on my grant be paid as a Student Employee or Participant?

Employee vs Participant Guide

Is this transaction a sponsored program or a gift?

Grant vs. Gift Decision Matrix

Grant vs. Gift Checklist Form

How do I determine if a collaborator is a sub-recipient or a contractor?

Collaboration Guide

Proposal Components and Sponsor Forms
NSF and NIH Components and Forms
Data Management Plan Tool

To create a DMP, the JMU Library recommends using the California Digital Library's DMPTool.

Visit https://dmptool.org/ and click "Get Started" to select James Madison University and log in with your JMU e-ID and password.

JMU has provided customized "suggested response text" to each template, relating to data storage options on campus.  Researchers can then copy and paste the relevant institutional information to their plan.

If you have any questions please contact Yasmeen Shorish, the Science Librarian, at shorisyl@jmu.edu or see the JMU library website for answers and links to additional information.

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