The Office of Sponsored Programs signs contracts connected to research on behalf of James Madison University, as outlined in JMU Policy 4100 and following our standard operating procedure. The most important of these are awards, in which the sponsor formally commits to giving JMU funds to support your work.
We will review the contract or award, along with any attached terms and conditions, to ensure that it is consistent with JMU and state policies and regulations. We consult with Office of University Counsel to clarify what we are and are not able to agree to on behalf of the university. If there is a problem, we work with the sponsor to modify the contract or terms and conditions so that we are able to sign.
Our goal is to be able to find agreeable terms as quickly as possible. If you have any questions, or have a research-related contract, please reach out to us at grants@jmu.edu.
PIs are not authorized to sign contracts on behalf of the university. If you are asked to sign or certify on behalf of JMU, please reach out to grants@jmu.edu. Although uncommon, it does occasionally happen that individual fellowships and similar programs whose applications do not go through OSP have contracts or awards that require our signature.
Contract Guide
The table below describes the contracts we here frequently handle, as well as the materials we require before evaluating a contract. It also contains information about the other units on campus we consult with prior to signing a contract on behalf of the university.
Contract Type | Description |
Materials Required (Besides the agreement itself) |
Other Units Consulted (Besides University Counsel) |
Sponsored Program Agreement |
A formal contract between a sponsor (funder) and JMU, typically for JMU investigators to conduct research or perform some similar work. JMU would receive funds from the sponsor to support the research or other project. |
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Subaward Agreement |
A formal contract for performing a portion of a project’s work, in which the subawardee has a substantial role including intellectual contributions and programmatic decision-making. JMU may be the subawardee or the sponsor. |
If JMU is the subawardee:
If JMU is the lead institution:
For more information, see our page on external collaborations. |
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Data Use Agreement (DUA)/Data Use and Transfer Agreement (DTUA) |
A formal contract that governs the transfer and use of data (typically non-public or restricted data) between different organizations. Such agreements also typically specify how the data can be accessed, stored, used, protected, and/or disclosed. |
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Material Transfer Agreement |
A formal contract that governs the transfer and use of one or more specific physical research material between organizations. |
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Collaboration Agreement |
A formal contract between multiple organizations that are cooperating in the conduct of a research program. The agreement describes the actions that each organization has agreed to undertake, and defines the obligations each party has to the others participating in the collaborative research effort. It frequently includes a scope of work as well as a schedule and deliverables. |
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Consortium Agreement |
A formal contract that establishes the terms and conditions for collaboration among multiple parties, typically to support cooperation in a research endeavor or other similar project. It typically includes a defined structure and governance model for the parties participating in the consortium. |
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Intellectual Proprety Management Plan/Allocation of Rights |
A formal contract that addresses the protection, dissemination, and/or commercialization of intellectual property resulting from a research or similar collaboration. These may be required for some federal grants. JMU Policy 1107 is particularly relevant to these agreements. OSP-AS will only sign these agreements if required by a funder for a sponsored program; otherwise we will direct these to Research2Impact. |
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Licensing Agreement |
A formal contract that grants the licensee certain rights of use regarding property of the licensor. In the research context, this may be used for software and other intangible property for which a material transfer agreement is inappropriate. Note that OSP-AS only handles licensing agreements connected to sponsored programs and/or with another institution of higher education. |
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Service Agreement |
A legally binding contract used for the sale of a good or service (fee for service). Service agreements may include consulting, work for hire, testing, analysis, equipment use, specific training, etc. The resources and personnel used are normally engaged in research, scholarship, and creative work but have excess capacity to handle additional work from external entities. |
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Non-Disclosure Agreement (NDA)/Confidential Disclosure Agreement (CDA)/Proprietary Information Agreement (DIA) |
A formal contract between at least two parties which outlines confidential materials or knowledge the parties wish to share with one another for certain purposes, but wish to restrict from generalized use; it is a contract by which the parties agree not to disclose information covered by the agreement. JMU Policy 1107 is particularly relevant to these agreements. OSP-AS will only sign these agreements if required by a funder for a sponsored program. |
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Memorandum of Understanding (MOU) For research or sponsored programs only |
An agreement between multiple participes outlining their intention to collaborate on a specific project or activity. This is typically a non-binding agreement that frequently establishes a framework for cooperation, clarifying roles, responsibilities, and objectives without creating legally enforceable obligations. This SOP does not apply to MOUs which are not related to research or sponsored programs, which do not need to be reviewed by OSP-AS. |
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Templates
If it is necessary for JMU to generate a contract, we will work with University Counsel and other units to generate the appropriate contract. Primarily, we generate subaward agreements.
We seek to use pre-existing templates whenever possible. We provide the resources we use in order to give members of the JMU community information about what contracts generally look like; however, a member of our team must work with you before any contract can be circulated on behalf of the university.
Federal Demonstration Partnership (FDP) Subaward Templates and Samples
- Subaward Templates (Including Attachements and Amendments)
- Sample Subawards to Foreign/Non-U.S. Organizations
- Sample Subcontracts
- Sample Clinical Research Subawards
- Subaward: Optional Attachments (Human Subject Data Transfer and Use Terms)
Federal Demonstration Partnership (FDP) Data Transfer and Use Agreements Templates and Samples