Most, if not all, sponsored programs require both regular reporting and final reporting at the conclusion of the award. Please read your notice of award carefully to determine what types of reports are required by your sponsor. Sponsored Programs-Financial Administration assists with financial management of your award, including financial reporting requirements. We assist with non-financial post-award reporting.
Progress Reports
Depending on the funder, PIs may submit non-financial reports directly. However, some funders require OSP, as the authorized organizational representative, to submit progress reports. We have collected some sponsor-specific reporting information below.
Other Reports
Many funders require other non-financial reports beyond regular progress reports. Some of these are one-time reports while others may be recurring.
Other Services
Occasionally, as part of preparing your reporting, you'll discover that you need to make a change to your sponsored program. For assistance with this, please see our prior approvals page.
Also, funders sometimes reach out around the reporting period with revised terms & conditions or other contracts. Remember that individual PIs cannot sign contracts on behalf of the university and sponsored-program-related contracts should be sent to us to review and sign.
Progress Reporting Procedures for Selected Funders
View information about required reports for HRSA. Most awards require the submission of Non-Competing Continuation Progress Reports (NCCPRs), which can be submitted through EHB (Electronic Handbook).
When a HRSA grant is awarded, OSP will create an EHB account for the PI, who can then prepare the progress report. HRSA provies a generic guide to NCCPRs as well as a specific guide for research grants. An important component of the NCCPR is the Key Contact/Principal Form, which has specialized instructions. When the report is finalized, you will need to give us access to submit it.
The NEA requires progress reports to be submitted using eGMS Reach. Individuals can create an eGMS Reach account if they have Login.gov credentials. If you are awarded an individual fellowship that is paid directly to you, the offer letter will have instructions on setting up an account and linking your award. In other cases, OSP will assist with creating an eGMS account and linking it to your award when the award is issued.
Information on required reports for most grants can be found in the handbook. Typically, a progress report is required once the cumulative amount of requested NEA funds exceeds 2/3 of the total award amount. These can be completed in eGMS REACH. Final reports are also completed there; the NEA provides some additional guidance on how to prepare these.
Literature fellowships have different reporting requirements.
The NEH requires progress reports to be submitted using eGMS Reach. Individuals can create an eGMS Reach account if they have Login.gov credentials. If you are awarded an individual fellowship that is paid directly to you, the offer letter will have instructions on setting up an account and linking your award. In other cases, OSP will assist with creating an eGMS account and linking it to your award when the award is issued.
The NEH provides general guidance on performance reporting. Once within eGMS, after going to your award, you should see a Forms & Reports tab. Generally, NEH required two types of Performance Progress Reports (PPRs): interim and final reports. These are web forms with multiple questions; a list of typical questions is available in the link above. Most questions are limited to 1000 character responses.
Some NEH awards also require the submission of white papers at the end of the award, in addition to a final PPR. If required, this can also be found under the Forms & Reports tab. Occasionally, NEH awards have additional reporting requirements; these will be listed on your awards document.
Generally NEH progress reports are prepared and submitted directly by the PI.
View information NSF post-award reporting. NSF awards generally require three types of reports:
- Annual progress reports (due by the end of every budget period, unless otherwise specified)
- A final annual report (due by 120 days after the end of the award, unless otherwise specified)
- A project outcomes report, which is publicly available (due by 120 days after the end of the award, unless otherwise specified)
All of these can be submitted directly by the PI within Research.gov.
Additionally, NSF's public access policy requires that certain publications and juried conference papers be deposited in the NSF Public Access Repository (PAR), generally within 12 months. NSF also requests advance notification of any high-profile publications or high-profile media coverage of your work.
PIs funded by the NIH are generally required to submit Research Performance Progress Reports (RPPRs). The NIH has helpful guide to RPPRs as well as additional resources.
Types of RPPRs include:
- Annual RPPRs, which describe a grant’s scientific progress, identify significant changes, report on personnel, and describe plans for the subsequent budget period or year.
- Final RPPRs, which also include project outcomes and are part of the grant closeout process.
If you are submitting a type 2 renewal application, you can submit an interim RPPR instead of a final RPPR.
PDs or PIs prepare RPPRs, including submitting the relevant data, in eRA Commons under the Commons Status tab. (Interim and final RPPRs are only available at the appropriate time.) Once the report is finalized, PIs should route it for approval. The final approver will be a signing official here in OSP, who will submit the report.
The NIH also provides information about other types of NIH reports, including invention reports and financial conflict of interest reporting.
All SAMHSA grants require performance and progress reports, in addition to financial reports, as stated in the agency requirements. There is no standard frequency or submission method for these reports; please check your notice of award for information about how to submit these as well as when to submit them.
