• Cycle 1 travel must be completed at the latest by May 31with receipts submitted to your school admin by June 1 to count toward the present fiscal year.
• Cycle 2 travel must not begin before July 1 to be included in the next fiscal year budget and must be completed by August 15.

Conference registration fees and airfare/train fare (all fares are economy only). Please see your admin for school-level processes. NOTE: International travel takes minimally three weeks to be approved. Please plan appropriately.

• Rental cars, personal vehicle mileage, Uber/Lyft, taxis, and subways can all be reimbursed after the trip is over.
• JMU chauffeurs can be covered and will be billed directly to your department.
• Uber/Lyft travel will only be reimbursed if the addresses match noted places of business related to the funding proposal.
  • Example, between a conference location and the hotel. Accounts Payable will reject the reimbursement if the address listed is a bar, restaurant, gym, etc.
  • Hack: Taxis don’t list addresses.

No.

JMU has a page listing the per diem for every location worldwide.

Yes, but that means you cannot be reimbursed until after you have completed your trip. It is best to speak with your school’s fiscal tech to discuss the timeline. It may be better to let the school pay directly for some expenses.

Yes. Residency fees may be prepaid with approval from Mark Angel, Assistant Vice President for Finance. Work with your department’s fiscal tech to coordinate.

Amazon and Staples.

NOTE: Furniture cannot be purchased with CVPA funds.

• SADAH: B&H, Supply Room, Dick Blick, Grainger, Daly Computers; there are many others so just check with Karen Gerard in advance.
• SOM: Sweetwater, Supply Room, B&H, Newegg, JW Pepper
• STAD: Supply Room, B&H, Home Depot, Barbizon Capitol, and Ragtime Fabrics

NOTE: All vendors must provide a signed Virginia W9.

Yes, but only when materials are considered "consumables:” paint, fabric, clay, wood, metal, paper, ink, yarn, photographic chemistry, etc.

No. All equipment purchased with state funds belongs to JMU and will be stored by your school. Please check with your admin to verify that your school will be able to care for any equipment purchased.

• Yes, but this should be arranged well in advance of the project with your school’s fiscal tech.
• Students must be finished with the JMU hiring process before employment can begin.

NOTE: Student labor must be completed by June 6 unless your project is given permission for summer funding.

Generally, no. There may be special circumstances in which you could be paid, but the reason must be documented with specific rationale and approved by the AUH and Dean.

NOTE: Labor must be completed by June 6 unless your project was given permission for summer funding.

JMU Libraries has details about equipment loans.

Yes, but this requires prior permission. See University Policy 1401.

• Yes, but the study must finish by May 15 for the funds to be dispersed in the current fiscal year. 
• The teacher must submit an invoice and a COVA W9 before May 15.

• All equipment purchased with state funds belongs to JMU and will be stored by your school. Please check with your admin to verify that your school will be able to care for any equipment purchased. 
• JMU does not own “consumable” raw materials, i.e., paint, fabric, clay, wood, metal, paper, ink, yarn, photographic chemistry, etc.
• All software purchased is also owned by JMU, but it does not necessarily have to pay to keep the licenses updated in the future.

• Generally it is assumed that you own the work you create. In certain cases, if the work is a product or proto-type and not a creative artifact, JMU may consider itself to have a vested interest in any potential revenue created from CVPA development funds.
• If you are unsure where your project may fall in the above spectrum, please discuss your concerns with your intellectual property rights with your AUH and Dean who will help shepherd you through the process.
• See University Policy 1107.