VA Enrollment Certification Process and Academic Advisement Report

The JMU School Certifying Officials (SCO) can only certify classes that directly apply to your degree program for graduation. For undergraduate students, we verify this information using your academic advisement report found in your MyMadison account. This academic advisement report reflects your degree requirements for graduation, as outlined in the JMU course catalog. 

Before each semester, we strongly recommend discussing your academic plans with your academic advisor prior to registering for classes.

How to access your student academic advisement report

Courses that can be certified:

  • Courses that fall into a required section on your academic advisement report
  • Courses that you must retake because a previous attempt did not meet a specific grade requirement as listed in the JMU course catalog
  • Prerequisite courses that you must take to be able to register for a future required class, as listed in the JMU course catalog
  • Courses that are part of a formally declared minor or concentration

Special cases:

  • University electives: Undergraduate programs require a minimum of 120 credits in order to graduate. Some majors may require additional credits (beyond the major, gen-ed and degree requirements) in order to reach that minimum credit threshold. For example, a program may only need 110 required credits once all general education, degree and major requirements are added up. In this situation, you may take 10 additional elective credits in classes that are not specifically listed as required for your degree. Courses in excess of that requirement will not be certified. The JMU School Certifying Official verifies university elective room as needed
  • ROTC courses can be certified if the student has a declared ROTC minor and will commission with the Army/Air Force

Courses that we may not be able to certify:

  • Courses that do not fall into one of the specific categories on your degree audit, unless your degree has room for elective credits as explained in the above special cases section
  • Courses that are part of a major, minor, or concentration that you intend to declare, but have not yet formally declared and are not part of your current degree program
  • Courses in which you have already received an acceptable passing grade per the JMU catalog
  • Courses listed as “recommended,” but not required for your degree

Upon submission of your JMU Semester request form, if you receive an email that one or more of your courses are not certifiable:

  • Check your academic advisement report to see if the course is populating or where you think it should populate. 
  • Contact your academic advisor to verify if the course is required or not.
  • In some cases, an academic advisor may be able to submit a "course directive" which directs the course into a required slot on your advisement report. The course directive must be appearing on your advisement report before we can approve the course. 

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