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Information presented below provides a brief summary of OSARP processes. To access the full, accurate, and current versions of our policies and processes, refer to the JMU Student Handbook:

Every OSARP process will provide a prompt, fair, impartial, and unbiased resolution. A Responding Party has the right to a presumption of not responsible for a violation until proven responsible using a preponderance of the evidence in the Accountability Process or Sexual Misconduct Accountability Process. For more information regarding student rights in these processes, please use the above links.

OSARP approaches student conduct from an educational, developmental, and restorative perspective. Inherent in the University’s accountability process is the commitment to serve, equally, all involved parties in an unbiased and fair manner. It is important to every staff member in OSARP that a student feels their perspective is heard and incorporated into the decision-making process. We want our processes to feel accessible and transparent not scary and intimidating.

From data obtained during the 2019-2020 academic year, students reported the following:

  • 1,006 – number of students seen by OSARP during the academic year
  • 97% of students describe their experience as expected or better than expected
  • 96% of students describe their experience as fair
  • 91% of students found responsible for a policy violation received education
  • Top three words student use to describe their experience in OSARP:
    • Conversation, Accountability, Education
  • Top three words student would NOT use to describe their experience in OSARP:
    • Uncomfortable, Condescending, Negative
  • Student comments:
    • “I felt well informed of what was to come throughout the whole process and the staff was honest, just, and caring”
    • “I felt safe. I was able to tell my story without any fear or stress. I felt I was cared for.”
Determining/Notification of Alleged Violation(s)

Upon receiving relevant details of an alleged violation(s), OSARP will determine whether there are grounds for notification of an alleged violation(s) and the initiation of the Accountability Process or Sexual Misconduct Accountability Process, or Title IX Sexual Harassment Adjudication Process

If the information produced provides sufficient cause that an alleged violation(s) may have occurred, the Responding Party will be notified of the alleged policy violation(s). In accordance with JMU Policy 1209, proper notification of an alleged policy violation(s) shall consist of an email to the student’s official JMU e-mail address. The notice will be considered received the day after the notice is sent via email.

The email notification will include details about the alleged violation(s), information about the applicable Case Review process, and the Case Administrator who will adjudicate your case (for Administrative Case Reviews). Students are encouraged to read this email thoroughly and follow the directions within to contact our office with questions.

Administrative Case Review

The notification email will also include information about the date, time, and location of the Administrative Case Review, which is set based on the academic schedule of the Responding Party. Appointments will typically occur virtually, but may also be scheduled to occur in the OSARP offices. All in-person appointments will follow social distancing guidelines and the Responding Party and Case Administrator may be required to wear a mask/face covering during the appointment.

During the Administrative Case Review:

  • Your Case Administrator will explain the Accountability Process, your rights as a student, and review information provided to OSARP regarding the alleged violation(s).
  • You will be provided the opportunity to share any information you wish to share regarding the alleged violation(s). Please have this prepared and bring it to your Administrative Case Review.
  • The Accountability Process will determine whether or not each policy listed above was violated, evaluating the totality of the information available by a preponderance of the evidence.
  • You will be notified of the decision being made in your case, whether you are responsible or not responsible for each policy listed above, and any assigned sanctions to be completed (if applicable).

If found responsible, the Responding Party may indicate their acceptance to the Case Administrator and make a commitment to completing the required sanctions. Failure to complete the assigned sanctions could result in an additional alleged policy violation of Failure to Comply with a Disciplinary Decision. The Responding Party may also choose to reject the decision and request a re-hearing of the case at an Accountability Board Case Review. Students who reject the decision made by their Case Administrator will be scheduled for an advising session to go over that process and those procedures.

Additional information is available in the JMU Student Handbook for students who choose not to attend their Administrative Case Review.


For more information on an Administrative Case Review, see the video below.  

Accountability Board Case Review

The Accountability Board Case Review is comprised of faculty, staff, and students and reviews cases when a Responding Party in the Accountability Process has rejected their Case Administrator's decision.

Board Members assigned to conduct the Accountability Board Case Review may render a decision less severe, more severe, or the same as the decision rendered at the Administrative Case Review. The Board Members assigned to the Accountability Board Case Review will not be informed of the decision rendered for the case at the Administrative Case Review. A Responding Party may not choose to accept the decision rendered at the Administrative Case Review after a decision or recommendation is rendered at an Accountability Board Case Review.  

To learn more about the Accountability Board Case Review, visit the JMU Student Handbook. The Responding Party will also be informed of the process and procedures during their advising session, which is scheduled after rejecting the decision made by their Case Administrator at the Administrative Case Review.

Interim Suspension Process

If the Director of OSARP or a designee determines that a student presents a risk to the orderly operation of the university or to the safety and welfare of members of the university community, the Director of OSARP or designee may initiate the Interim Suspension Process and place the Responding Party under an Interim Suspension Status.

To learn more about the Interim Suspension Process, visit the JMU Student Handbook.

Sexual Misconduct Accountability Process

The Sexual Misconduct Accountability Process is the process used to adjudicate alleged violations of the Sexual Misconduct policy.

In order for OSARP to adjudicate a case involving student behavior that allegedly violates the Sexual Misconduct policy, the Title IX Office must complete the Sexual Misconduct Formal Complaint and Investigation Process and provide the Final Investigation Report to OSARP. 

To learn more about the Sexual Misconduct Accountability Process, visit the JMU Student Handbook.

Sexual Misconduct Interim Suspension Process

If OSARP determines that a student presents a risk to the orderly operation of the university or to the safety and welfare of members of the university community due to an allegation of behavior that would violate the Sexual Misconduct policy, the Director of OSARP or designee may initiate the Sexual Misconduct Interim Suspension Process and place the Responding Party under a Sexual Misconduct Interim Suspension Status.

To learn more about the Sexual Misconduct Interim Suspension Process, visit the JMU Student Handbook.

Title IX Sexual Harassment Adjudication Process

The Title IX Sexual Harassment Adjudication Process is the process used to adjudicate alleged violations of the Title IX Sexual Harassment policy.

In order for OSARP to adjudicate a case involving student behavior that allegedly violates the Title IX Sexual Harassment policy, the Title IX Office must complete the Title IX Formal Complaint and Investigation Process and provide the Investigative Report to OSARP.

To learn more about the Title IX Sexual Harassment Adjudication Process, visit the JMU Student Handbook.

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