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Latest Updates
  • eVA New eVA launch has been delayed again - more information to come soon. Departments can order normally and disregard our previous April deadlines for submitting requisitions.
  • The sign-up for Up and Running with New eVA sessions has opened, register here.
  • Version one of the New eVA Transition Guide has been posted, here. Version two will be published at a later date.
  • Up and Running with New eVA Training playback has been published, here.
Training

 

Up and Running with New eVA Trainings (April)

Procurement will be hosting four Up and Running with New eVA Training sessions via Zoom. To sign-up complete our survey. This two-hour training will cover all the basics to ensure you are ready to use New eVA to complete tasks you currently do in eVA.

The sessions will be offered on the following dates and times:

  • Tuesday, April 12th – 2 pm - 4 pm
  • Monday, April 18th – 2 pm - 4 pm
  • Wednesday, April 20th – 9 am - 11 am
  • Tuesday, April 26th – 9 am - 11 am

If you missed these training sessions or would like to watch the session again, the recording of the April 20th Up and Running with New eVA Training is available here.

New eVA Transition Guide 

Procurement has created a transition guide to help existing eVA users navigate the new platform at go live. This guide walks through the most common processes users will need to complete to ensure end of fiscal year purchasing can continue. There will be at least one more version published before May 9th, so be mindful of printing this first version.

eVA On Demand Support (TBD)

More information on these support sessions will be available at a later date.

Dates to Remember
Check back for updates!

Frequently Asked Questions

The contract the Commonwealth had been using for the current eVA system is about to expire, and as a result, The Department of General Services (DGS) completed an RFP for a new system. Also, the current eVA system was first turned on back in 2001, and the new eVA will be a modern system that brings better functionality and a more consistent look and feel across the system.
Yes. Departments will still be required to use the new eVA, just as they would the current version.
As of May 2nd, we have not been provided with a new go live date. Once we have that information notice will be sent out to the eVA Listserv and posted on this site.
Yes, see the above training section for links to self-guided eLearnings, virtual training, and in-person training events.
Yes, the existing eVA exclusions will remain as they are today.

eVA Purchase Exclusions

Yes. The current sign-in process using your JMU eID and password will remain the same.

Yes, all previous orders and requisitions will still be searchable, but the location where you will be able to find older requisitions and purchase orders will different from newer ones.

Orders created or modified within the last two years, will be transferred over into the new version of eMall/eForms, and will also be located in the Reporting and Resource Center area of eVA. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA.

If the order was created or modified within the last two years, it will be transferred over into the new version of eMall/eForms, and you will be able to copy it to create new requisitions. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA, so you will not be able to copy those orders to create new requisitions.
No, any requisitions that have not been fully approved and are in composing or submitted status will not be transferred to the new eVA.

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