New eVA Timeline
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Latest Updates
  • The removal of the ability to ad-hoc a vendor into current eVA on October 15th has been suspended. See our communication to campus for more information.
  • The new eVA lanch is anticipated to occur starting on December 30th, with the new system being ready for use on Monday, January 3rd.
Training

To support campus through the transition to the new eVA, we will be offering self-guided eLearnings, virtual synchronous training sessions, and in-person training (if possible). As we get closer to December we will have more information about these different training sessions. 

User Groups

If you missed our October 19th or October 21st user group sessions, you can view our recap document with highlights of the information we covered.

 

Dates to Remember

 

Countdown to New eVA - Dates to Remember

What

When

Notes

December 13th

Requisition submit deadline

Note that SPCC Reconciliation for December closes January 6th

To ensure requisitions can be fully approved before winter break, they should be submitted by this date. Any requisition that is in composting or submitted status will NOT be converted into new eVA and will be permanently deleted.

December 20th

Requisition deadline for small dollar confirming orders that do not need Procurement approval

If your requisition requires supervisor approval be sure to coordinate with them to ensure the PR is fully approved before leaving for break.

December 30th 

Current eVA goes offline

The current eVA platform will no longer be accessible starting at noon on this date. 

January 3rd 

New eVA goes live

Plan to NOT use New eVA the first week after launch. This will give Procurement time to test and ensure the new system is running as expected, as well as the vendor community time to learn the new platform.

January 10th

Tentative

New eVA ready for campus use

We anticipate that eVA will be ready for campus use by this date, but this is subject to change.

January 10th – February 

New eVA open labs and on-demand training hosted

More information on how to sign-up for these sessions will be offered at later date.

Frequently Asked Questions

 Why are we moving to a 'New eVA?'

The contract the Commonwealth had been using for the current eVA system is about to expire, and as a result, The Department of General Services (DGS) completed an RFP for a new system. Also, the current eVA system was first turned on back in 2001, and the new eVA will be a modern system that brings better functionality and a more consistent look and feel across the system.

 Will I still need to use eVA?

Yes. Departments will still be required to use the new eVA, just as they would the current version.

 When will New eVA launch?

As of August 26th, we anticipate the cutover to occur starting on December 31st, with the new system being ready for use on Monday, January 3rd.  However, this cutover date could be moved to an earlier date in December.

 Will I be trained on how to use the new eVA?

Yes, see the above training section for links to self-guided eLearnings, virtual training, and in-person training events.

 Will the eVA exclusions still be the same?

Yes, the existing eVA exclusions will remain as they are today.

eVA Purchase Exclusions

Yes. The current sign-in process using your JMU eID and password will remain the same.

 Will I still be able to look up my old orders?

Yes, all previous orders and requisitions will still be searchable, but the location where you will be able to find older requisitions and purchase orders will different from newer ones.

Orders created or modified within the last two years, will be transferred over into the new version of eMall/eForms, and will also be located in the Reporting and Resource Center area of eVA. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA.

 Will I be able to copy previous orders done in the old system?

If the order was created or modified within the last two years, it will be transferred over into the new version of eMall/eForms, and you will be able to copy it to create new requisitions. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA, so you will not be able to copy those orders to create new requisitions.

 Will requisitions in composing status be transferred?

No, any requisitions that have not been fully approved and are in composing or submitted status will not be transferred to the new eVA.

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