COVID-19 and FSL: What You Should Know

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2020-2021 School Year | COVID-19 Return to Campus Protocol

Updated July 29, 2020

Our goal in outlining specific policies for all student organizations at JMU is to promote the health and safety of everyone in the JMU community and to limit the spread of COVID-19, while maintaining on campus operations. All students must abide by the Stop the Spread Agreement, which was signed prior to returning to campus. In addition, student organizations should also uphold the protocol outlined in this document. This document will remain in effect until rescinded in writing via the JMU Stop the Spread and the Student Life websites.

Group Conduct Violations

  1. Organizations must not organize or endorse events that break current recommendations for in-person events as set forth by the Governor of Virginia or the policies outlined in this document.
  2. These COVID-19 policies will be strictly enforced, as alleged violations of noncompliance, with penalties up to and including revoking university recognition of the organization.
  3. Any student organization that has oversight from an Inter/National Governing Body/Organization will be expected to follow any additional policies put in place by their Inter/National organization.
  4. Any violations of JMU policy will result in Inter/National Organization notification .
  5. The University will use the ‘Reasonable Person’ standard: If a reasonable person would associate the gathering with your organization, we consider it an organization event and will proceed with the Group Conduct violation process.

Virtual Activity

Virtual meetings are the safest option for student organization activity, especially when a virtual meeting can easily replace meeting in person. (Business meetings, Member education, Speakers etc.)

In-Person Events

When a virtual meeting is not possible; the following policies must be followed:

  1. All in-person events must take place on campus (excluding competitions, fundraising tournaments, etc.)
    • Student organizations are required to follow Event Management Services Protocols and Guidelines at all times. This Includes:
      • Limit of 50% of Max Capacity of space OR up to 250 people (whichever is LESS)
      • Face coverings must be worn at all times indoors and outdoors when in the presence of others.
      • Physical/Social Distancing
  2. All food must be catered through Aramark
    • Buffet self service and/or potluck style meals are not allowed
    • No “homemade” sales are allowed (i.e. Bake Sales) including food purchases from other retailers
  3. All in person events/activities must have an accurate attendance list that can be produced when requested for COVID-19 contact tracing purposes
  4. Alcohol is not permitted at any event
  5. Anyone confirmed of having COVID-19, who has symptoms of COVID-19 or had symptoms within the previous 14 days, is not allowed within the space
    • Event organizers should utilize the JMU LiveSafe app to confirm those in attendance have tracked symptoms on the day of the event and are clear to participate
    • Any in-person meeting or event should also have a virtual option for those students who are uncomfortable/unable to attend in person
  6. A Member who has been quarantined/isolated because of symptoms or diagnosis should still be given the opportunity to participate virtually
    • Including these members in activities through a virtual option is an important way that student organizations can continue to build community for those students who cannot attend in person.

Note: These guidelines may change based on University and/or Commonwealth of Virginia requirements. Always check with Event Management before an in-person event for the most up to date guidance.

Off Campus/Travel
  1. Off campus events/activity should not be held
  2. Student organizations should not travel, which includes, but is not limited to:
    • Regional/National Meetings
    • Competitions
    • Visits to other universities
Off-Campus Housing

If your organization has an off-campus residence that is generally recognized/associated as belonging to your organization, we recommend the following policies from the Stop the Spread Agreement.

  1. No non-residents allowed in the facility
  2. Masks required in all common spaces
  3. Reduced seating in all common areas (lounges, kitchens etc.)

Off-Campus residences with large numbers of residents have the potential to become infection “hot spots” and anything students can do to mitigate this risk will have long-lasting positive effects on campus activities.

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