If you plan to use any of your accommodations on any of your final exams, please review the following email carefully as it contains crucial information regarding your final exams arrangements.


Preparing to use your accommodations for your Final Exams:

(Suggested "complete by" date: November 12th)

  1. Email your professor and ask if they have available space for providing your final exam accommodations
    • Example email:
      "Dear Professor, 
      I would like to discuss setting up my final exam accommodations.
      What space and time have you designated for my final exam accommodations for your class?"
  2. If a professor responds that they do not have space available during the scheduled final exam time, ask if they have space available during an alternate time.
  3. If your professor says they are not able to accommodate your exam at any date or time, you can check to see if ODS has available back-up space by making an exam booking request on Accommodate.
    • The LAST DAY to make a request to take your Final Exams in the ODS Exams facility is December 1st.

***If you have arranged to take your final exams with your professors, you do not need to read the following information.

If your professor is unable to accommodate your final exam and they are choosing to utilize our space and proctoring services, please read the following information regarding:

A. Scheduling
B. Space

 

[A] SCHEDULING

The LAST DAY to make a request on Accommodate to take your Final Exams in the ODS Exams Facility is December 1st.

  • December 1st is the deadline to request a seat for your exam to be proctored at the ODS Exams Facility
  • This deadline exists because the ODS Exams Staff needs adequate time to prepare for Final Exams Week
  • It is your responsibility to make your request by the deadline (December 1st)
  • View our website for instructions on how to make your request on Accommodate.

Be mindful when scheduling your exams

  • When making your exam booking request, you should be selecting a date and time that your professor has approved. Double check the date and time of your exam request! Remember, your exam request is first reviewed by your professor, then by an ODS staff member.
  • If you have checked our availability (before the December 1st deadline) and there are no seats available on the date and time of your final exam, then go back to your professor to discuss possible alternative times when ODS does have availability.
  • Make sure your exams aren't overlapping. You are responsible for your final exam schedule. If you find that your exams are overlapping, please have a conversation with your professors to find appropriate alternative times.

ODS Room Scheduling

  • Final Exam Rooms will be made available for you to request on Monday, November 8th. 
  • ODS exam scheduling will look slightly different than the official JMU final exam schedule. This is to account for extra time accommodations as well as our office hours. We will have 3 blocks that you will be allowed to choose from:
    • 8:30 am-12:30 pm
    • 10:30 am-2:30 pm
    • 12:30 pm-4:30 pm

 

[B] SPACE

We have limited seating and may reach capacity.

  • ODS has access to a limited number of seats.
  • If you have checked our availability (before the December 1st deadline) and there are no seats available on the date and time of your final exam, then go back to your professor to discuss possible alternative times when ODS does have availability.

Many seats will be outside of ODS Exams Facility.

  • We are reserving classroom space outside of the ODS Exams Facility in order to provide back-up space for students to take their final exams with their exam accommodations.
  • All seats will be considered "reduced distraction environments".
    • Sound machines will be on during exams
    • Earplugs will be provided
    • Classrooms will not be filled to capacity
  • Students who are scheduled to take exams outside of ODS should go directly to their exam room for check-in.

 

As a reminder, our website contains instructions on how to use Accommodate to make exam booking requests as well as the Student Testing Agreement (our policy and procedures). If you would ever like more in-depth guidance on navigating Accommodate, please reach out to odsexam@jmu.edu to set up a phone or Zoom meeting with an ODS Exams staff member. 

 

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