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Position Description

The position description, the basis for the university's performance management plan, identifies the essential elements of an employee's job. The description is created in the PD Application (PD App) within the HRMS (PeopleSoft) system by the supervisor when a new classified position is to be established for the department. It is then updated by the supervisor when a new employee is hired for that position or as duties of that position change. The position description is again reviewed for accuracy during the performance evaluation process. Essential Functions of the position are based on the type of work performed by an employee and remain relatively constant during the performance cycle. Measures are descriptions of what outstanding performance will look like in the execution of the core responsibilities. Measures are observable performance and behavioral outcomes that define success. Click here to view Sample Position Measures.

The position description also identifies any special assignments the employee may be assigned as well as the overriding departmental values. The physical, cognitive, and environmental requirements section speaks to baseline mental, physical and sensory demands appropriate for the position.

Click here to view a sample Position Description 

PD App

What is the PD App? The PD App houses classified position descriptions and is located in the HR Management system. Supervisors can access their classified employees' PDs by logging in to HR Management, clicking on Manager Self Service, then Job and Personal Information, then My Position Descriptions. 

Who updates Position Descriptions? Current supervisors and reviewers of classified employees will have access to their employee's PD and should update them as necessary throughout the year whenever changes to the position occur, such as: essential functions, measures, or special assignments. The annual performance evaluation process offers a great opportunity to make any necessary changes to the PDs.

How to use the PD App: If you are a supervisor and/or reviewer of classified employees, or a designee for position(s), you will need to learn how to use the PD App. There are eLearning modules available that give an overview of the entire system. Additionally, you can contact your HR Consultant for assistance.

Click here to log in to the PD App

Additional Resources

Contact Information
Shakini Sachdev, HR Consulting Services Assistant: (540) 568-7247

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