1500-Hour Limit for Part-time Employees

 What is the "Standard Measurement Period" that employers are required to designate?

Under the Affordable Care Act, employers must identify a retroactive measurement, or “look back” period, in order to determine which employees will meet the Act’s definition of “full-time” employee, and must be offered healthcare coverage in order to avoid significant tax penalties. The Commonwealth of Virginia has determined the time period to be May 1 through April 30 of the following year. 

 Why is it necessary to limit the number of hours that part-time employee are permitted to work?

The amendment is necessary to ensure compliance with the Affordable Care Act. Providing health insurance to part-time employees would require a significant expenditure of state funds that are not budgeted.

 What if I want to offer my part-time employee health insurance?

The state health plan does not permit participation by part-time employees.

 Who is responsible for tracking my part-time employee's hours? How will I know they are within the average 29 hours per week?

The supervisor and the employee are responsible for planning, scheduling and tracking part-time hours. 

 Are there any exemptions to the amendment?

No, JMU is not authorized to grant exemptions to this amendment.

 If I offer a position mid-year, can my part-time employee work more than 29 hours per week since they will not reach an average of 29 hours over 52 weeks?

Yes, but your part-time employee must maintain an average of 29 hours per week over the 52 week period. Part-time employee schedules may vary from week to week provided that the average number of hours worked over the course of twelve months does not exceed 29 hours per week.

 What happens if the report shows my employee is averaging more than 29 hours per week?

The supervisor must decrease hours immediately to reduce the weekly average over the remainder of the Standard Measurement Period.

 What happens if my employee works overtime (more than 40 hours in one workweek), are the hours over 40 included in the 29 hours per average per week? If so, how are they calculated?

Yes. Each hour worked over 40 hours during overtime will be counted toward the 29 average per week. For example, a part-time employee works 44 hours during the workweek. While the employee gets paid time-and-a-half for the extra 4 hours, all 44 hours will be counted towards the 29 per week average.

 Are student and post-doctoral workers in part-time positions at colleges and universities subject to the 29 hour restriction?

Yes, all part-time positions are subject to this restriction.

 Can an employee still be employed in two or more part-time positions on campus?

Yes, however all concurrent part-time position hours count towards the 29 hour per week average as well as the 1500-hour limit. Careful planning and scheduling should be a priority to avoid exceeding the limit.

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