University Policy for Students Called to Active Duty

The withdrawal policy for all students who withdraw from James Madison University to report to active duty pursuant to military orders is as follows:

TUITION & MANDATORY FEES

The student is encouraged to contact each instructor to determine the feasability of completing the required class work for course credit.  Should the student elect not to pursue this action, or if the class work cannot be completed in a reasonable amount of time, a full tuition refund will be given for the session in progress.  Any payments received for future semesters also will be refunded.  Disposition of refunds when financial aid funds are involved shall be governed by the state or federal regulations for the applicable aid program.

ROOM AND BOARD

A prorated refund will be given for both room and board.  The refund will be based on the date the student officially leaves the University.

DEPOSITS (TUITION, ROOM, SEMESTER ABROAD)

Deposits made with the intent of securing facilities or services in a future session will be refunded in full.

TEXTBOOKS

A full refund for textbooks purchased for the semester in progress is available through the University Bookstore by presenting the textbooks and a copy of the applicable military orders.

ACADEMIC CREDIT

The student will have three options concerning grades assigned for the semester in which the call to active duty occurs.

  1. If the student leaves at any time during the semester and elects to receive a full tuition refund, no notation of courses or grades will be recorded on the student's transcript.
  2. If the student elects to receive an "incomplete" the regulation regarding conversion to "F" will be suspended until the student returns to campus.  Should the student not return to JMU, the "incomplete" will revert to a "W".
  3. If the student leaves at a point in the semester after which a significant amount of work has been completed, the student may request the assignment of a grade for work completed.  This option requires the joint agreement of the student and faculty member(s).

This policy represents an exception to the refund policy stated in the graduate and undergraduate catalogs.  A copy of the applicable military orders is required to qualify for this exception.  Please contact Linda Combs at (540) 568-3745 if there are questions concerning this policy.