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State Tuition Assistance

Virginia's State Budget does impact availability

2 year obligation with VaARNG after last use of State Tuition

State Tuition Assistance Website:  

Application instructions for state tuition assistance.  You must have completed basic training before you can apply for state tuition assistance and be a member in good standing.  You are obligated to serve 2 years in the Virginia National Guard upon completion of the last term for which state tuition assistance is paid on your behalf. A new fiscal year (FY) promissory note must be downloaded and printed from the website, signed, and mailed to the education office before your application can be approved. The promissory note is completed only once per FY; but the application needs to be filled out for each semester separately before the deadline date. New state FY begins I July of each year.

Approval amounts will depend on the program budget constraints set forth by the state.

The state database opens about 45 days prior to the deadline date for each semester and it will close promptly at midnight of the deadline date. Make sure you are using Internet Explorer when applying for state tuition assistance. Applications must be turned in every semester before the deadline date. IMPORTANT -LATE APPLICATIONS ARE DISAPPROVED.

The State deadline dates:

  • 1 July- fall semester
  • 1 November - spring semester
  • 1 April - summer semester

Approximately one month after the deadline has passed, all applications will be processed and a roster sent of approved applicants to each school's student accounting office and to the authorized bookstore. Please ask for the bookstore manager and tell him/her you are in the Virginia National Guard and that you should be on their roster.  They will check it and you can charge text books that pertain to the classes you are taking for that semester only (nothing else can be charged on that account.)  Please do not exceed the maximum amount authorized because we will not pay above this amount.

If classes are dropped after the add/drop date, we will recoup on the class and also for the books. Failed, withdrawn or incomplete courses paid with state funding will be recouped. Grades must be turned in within 30 days after each semester to Ms. Terri Stallings (  If grades are not submitted, any and all state funding can be recouped. Please send grades in a word or .pdf document. DO NOT SEND transcripts in LINKS, E-SCIPTS, or NOTEBOOK – these will not open. Remember if you do not serve the 2 years required after the last term for which we paid tuition and books on your behalf we will recoup.

If you have any flags or your cumulative GPA is below 2.0, you will be disapproved.

You can always check on the status of your application by accessing the website for approval and the approved amount.

Points of Contact:

ESO: 1LT Krystal A. Cenac (

NCOIC: SFC Ernest Yates (

STAP: Ms. Vickie Kegley (

Grades and Recoupment: Ms Terri Stallings (

Student Loan Repayment: SGT Deatrice Crawley (

MGIB: SSG Roger Miller (

Incentives: SSG Joseph Cerak (

Education and Incentives: Phone 434-298-6222