Represent. Serve. Inform.

SGA offers funding for various student organizations in the forms of: Contingency, Program Grants and Front-End Budgeting (FEB group). Learn more below.

Resources

 What is Contingency funding?

Contingency is money from student fees that is given to organizations on campus to hold events, go to conferences, etc. If you need help starting a new event or if fundraising is just not covering all of your costs, you can apply for contingency. Groups can get $3,000 per semester for funding.

Apply for contingency here.

 Who is eligible for Contingency funding?

All JMU student organizations that are chartered with a Constitution and in good standing with the Office of Student Activities and Involvement for at least four months are eligible. Organizations must also show that they have exhausted all forms of fundraising.

Apply for contingency here.

 What can contingency funds pay for?

Here are just a few things contingency can and cannot pay for:

Can:

  • Registration fees/Conference fees
  • Supplies that can be reused for later events
  • Performers/Speakers
  • Advertisement
  • JMU Registered Vehicles
  • Rentals and Gas

Cannot:

  • Reimbursements (No funding purchases made before the application is submitted)
  • Food/Dietary requests
  • Honorariums
  • Costumes/Makeup
  • Any requests that generate a net profit (directly or indirectly) for any James Madison University club/organization, to fund loans, or to pay a debt or reimbursement
  • No requests that make any type of revenues
  • Decorations
  • Hotel costs
  • Airfare or Train tickets

 What is the process to apply for Contingency funds?

Requirements:

  1. Fill out the application and allow up to two weeks of response
  • Find the application Here
  • A W-9 must be submitted with your application (You will need your EIN)
    • If you are unaware of your EIN, call the IRS number: 800-829-4933
  • You will also need to fill out an Electronic Payment Form
  1. Meet with the Student Government Association Finance Committee Member
  • Expect to discuss the PowerPoint Presentation that you will need to present to the Finance Committee the following week
  1. Present your PowerPoint to the Student Government Association Finance Committee.
  2. Once approved by the Finance Committee, you will present to the Student Government Senate virtually on the following Tuesday at 7:15 pm over Zoom.
  3. You will be required to complete a follow up procedure at the end of the semester you apply. You must attend this event and provide all receipts and relevant contracts in accordance with the event. You must retain all receipts in connection with the event.

Any violation of the Contingency criteria outlined in the Student Government Financial Procedures may make a club/organization ineligible for Contingency Funds in the future, as determined by the Finance Team.

If you have any questions, comments, or concerns, please email: sgafinance@jmu.edu

 

 What is a Program Grant?

A Program Grant is a specific fund set aside, along with Contingency, during the FEB process. It will serve as grant funding to any non-FEB student organization for a specific event which has a campus-wide impact.

W9 Form: W9 Form

Program Grant Application 

*Applications are now closed.

If you have any questions, comments, or concerns, please email: sgafinance@jmu.edu

 Who is eligible for a Program Grant?

For an organization to be eligible to apply for a program grant, they can’t be FEB budgeted, must be a recognized Office of Student Activities and Involvement organization for 12 months. Organizations can now apply every semester for an event!

W9 Form: W9 Form

Program Grant Application 

*Applications are now closed.

If you have any questions, comments, or concerns, please email: sgafinance@jmu.edu

 What are the requirements for Program Grants?

  • The program enhances student life
  • The program diversifies or offers something new to the campus
  • The program can be a fundraiser or produce a profit.
  • FEB groups cannot cosponsor a Program Grant Event.

W9 Form: W9 Form

Program Grant Application 

*Applications are now closed.

 

 How much can we request for Program Grants?

  • 1 club or organization can request up to $5,000.00
  • 2 clubs or organizations can request up to $7,500.00
  • 3 or more clubs or organizations can request up to $10,000.00

W9 Form: W9 Form

Program Grant Application 

*Applications are now closed.

If you have any questions, comments, or concerns, please email: sgafinance@jmu.edu

 What are Front-End Budgeting Groups?

FEB stands for Front-End Budgeting. There are currently 9 groups at JMU who have FEB status. These organizations have missions deemed so important by the University, that they must be budgeted on the front end in order to focus on their missions rather than fundraising.  FEB groups are student organizations on campus that receive large budgets from money allocated to SGA from student fees to give to student organizations. FEB budgets vary from $3,000 to over $100,000. Allocations are based on an organization’s needs and amount approved by the SGA.

If you have any questions, comments, or concerns, please email: sgafinance@jmu.edu.

 Which groups on campus are FEB groups?

There are currently nine FEB groups on campus-

  • Madison Equality (ME)
  • Panhellenic (ending in 2021-2022 academic year)
  • Inter-Fraternity Council (IFC) (ending in 2021-2022 academic year)
  • Student Ambassadors (SA)
  • University Program Board (UPB)
  • National Association for the Advancement of Colored People (NAACP)
  • Black Student Alliance (BSA)
  • Student Government Association (SGA) 
  • Latinx Student Alliance (LSA) (beginning in 2021-2022 academic year)

 Who is eligible to become an FEB group?

  1. The group is so important that it must be budgeted on the front end versus Contingency or Program Grants.
  2. The group has a far-reaching impact
  3. There is no current formal form of funding for the group through a university department or national organization.
  4. The group appropriately uses its funding.
  5. No duplicate services are provided on campus through another FEB group or university department.
  6. Continual fundraising would keep the group from fulfilling its mission.
  7. The group has been a recognized organization of the Office of Student Activities and Involvement and in good standing for the previous two years.

 How does an organization apply for FEB Status?

Schedule a meeting with Olivia Bishop, the Executive Treasurer of the Student Government Association at sgafinance@jmu.edu.

Back to Top