Annual Registration opens Wednesday, April 1^st, 2026 for all student organizations. This process is an important step for your organization to maintain access to BeInvolved, event space reservations, Student Org Night, the Club House, and more on campus! The information that we collect from your student organization’s registration allows our office to ensure that you are prepared for the upcoming academic year to function as a successful student organization at JMU. 

To access the Annual Registration form for your student organization, head to your student organization’s group page on BeInvolved. You must be an officer listed on your student organization’s BeInvolved group page to access the Annual Registration form. If you are not listed as an officer, contact the current officers of the group or reach out to us at BeInvolved@jmu.edu

Click the blue [+ Group Re-Registration] button at the top of your group’s BeInvolved page to access the form.

Deadlines to submit annual registration materials vary based on the type of organization. Your group's deadline to submit materials also impacts whether your group can participate in Fall 2026 Student Org Night.

• Center for Multicultural Student Services
  • The annual registration form is due by 11:59pm on May 4, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on May 4, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on May 18, 2026.
• College of Business
  • The annual registration form is due by 11:59pm on May 4, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on May 4, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on May 18, 2026.
• Fraternity and Sorority Life
  • The annual registration form is due by 11:59pm on May 4, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on May 4, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on May 18, 2026.
• Inter-Cultural Greek Council
  
  • The annual registration form is due by 11:59pm on May 4, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on May 4, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on May 18, 2026.
• Student Leadership and Involvement
  • The annual registration form is due by 11:59pm on September 21, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on August 6, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on October 5, 2026.
• University Recreation
  • The annual registration form is due by 11:59pm on May 4, 2026.
  • To participate in Fall 2026 Student Org Night, the annual registration form must be submitted by 11:59pm on May 4, 2026.
  • President, Treasurer, and Adviser checklists must be submitted by 11:59pm on May 18, 2026.

Not sure which type of organization your group is? You can double check on BeInvolved by navigating to your group's "Group Page."

Please note that the deadlines vary per group based on whether they have a dual-recognition status on campus. Groups with dual recognition have earlier deadlines since their annual registration will be reviewed by multiple offices. You can learn more about dual recognition here.

There are eleven sections to the Annual Registration form, and it should take about 30 to 45 minutes to complete. Before you begin, we encourage you to collect the following information.  

• Important contacts:
  • Name of your student organization President, Treasurer, and Adviser for the upcoming academic year.
  • A list of at least three members to include.
  • If you plan to sign up for Student Org Night, please know who your primary contact will be.

• Your updated constitution with all required sections.
  • Constitutions are an important part of your organization that share with us, your membership, and the JMU Community on how you operate as an organization.
  • Our team will review your constitution and request modifications if required sections are missing or if anything is incorrect. Also find below the most up-to-date constitution template.
    • Constitution Template
  • Information on how members join your organization.

• Letter of local, national or international affiliation if applicable
  • Please upload an affiliation letter stating that your chapter is affiliated and in good standing with your headquartered organization. It must include: 
    1) The outside affiliation's letterhead,
    2) Statement affirming good standing,
    3) Date indicating the 2026-27 academic year, and
    4) Signature (electronic or physical) from a representative of the outside affiliation

• Off campus addresses where your organization holds events, programs, and meetings. This also includes if your organization owns property.
  • Why do we ask this?
    • Great question! This information is required under the Jeanne Clery Campus Safety Act.

Once an Annual Registration Form is submitted for your organization, the President, Treasurer and Adviser will be emailed details for completing an Officer Success Checklist. 

This checklist will be completed through BeInvolved and should take 10 minutes. Once this checklist is completed by the President, Treasurer and Adviser your organization will be approved! If you have any questions, please don’t hesitate to email BeInvolved@jmu.edu.

• Keep your student organization's BeInvolved roster updated! To do so, head to your group's BeInvolved group page and then click the Members tab. From there, add or remove members as necessary. Be sure to do the same for your exec board via the Officers tab.

Below are some final steps to keep in mind!

• If your organization has a bank account, you should add incoming officers and potentially remove the outgoing officers. Contact your bank directly for more information on how this process works.
• Use BeInvolved to help promote your student organization! Add events, pictures and lots more for others to see!
• Cash Handling Training and Student Event Planner Certification should be completed by select officers.