Fall 2020 COVID-19 UPDATE for Faculty

The ODS Exams Team would like to provide some updated policies and procedures in light of the COVID-19 pandemic. After consulting with a representative from JMU’s University Health Center and our colleagues at other leading Virginia universities, we have made the difficult decision to eliminate face-to-face contact as much as possible. Unless there is an extenuating circumstance, all exams are either to remain on Canvas or alternative testing spaces will be needed for students with exam accommodations. Extenuating circumstances will be reviewed on a case-by-case basis. Extenuating circumstances will be reviewed on a case-by-case basis and ODS will need to be notified 5 business days in advance.

 

The list provided below are accommodations that can be administered by instructors or ODS staff remotely.

  • Extended Time: Canvas exam times can be adjusted for individual students.
  • Reduced distraction environment: Students with this accommodation can find their own reduced-distraction space for online exams.

  • Text-to-speech: Students with this accommodation can download free text-to-speech software that has been used in our testing facility (e.g. Read Aloud (Chrome extension))
    • Respondus Lockdown Browser is not compatible with text-to-speech software. Please contact us if you have any questions regarding this.

  • Enlarged text: Text can be enlarged with magnification software on computers and laptops for students who have this accommodation.

  • Scribes: Remote scribing via Zoom. Please contact us if you have any questions regarding this.

  • Interpreter: Remote interpreter via Zoom

 

For additional support for faculty who would like to create their own online educational materials, JMU Libraries also has many Instructional Designers to assist, as well as Media Production Services staff who can make videos and materials for faculty at no cost. Instructional Designers and Media Production Services can be contacted through the Ask the Library Support Page.

 

While ODS will not be able to proctor remote/online exams, we understand that there are concerns regarding academic integrity for these types of exams. JMU is in the process of procuring remote-proctoring software, and faculty will be provided information about that software as soon as it is available for use. Helpful guidance and resources regarding academic integrity are available through JMU Libraries at Assessment, Exams, and Integrity and Guide to Hybrid & Online Teaching at JMU.

 

If there happens to be a special circumstance that requires a student to take their exam within our facilities (i.e. student does not have access to certain technology, etc.), ODS will need to be notified 5 business days in advance. If it is approved, we will send additional updates regarding exam time blocks and exam delivery/return to both the instructor and the student.

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