What is a contract extension and when is it used?
A contract extension is used when you want to extend the end date of an active employee that already has a termination row established in the system and you want to extend that date into the future.
You can only extend a contract BEFORE the end (term) date has arrived.
How do I find the contract extension form?
- Log in to HRMS > Department Self Service > ePAR Home Page > Start a new ePAR > Existing Job Change Form
- Locate the employee in the search panel and then click on their name
- Once the form populates, you will need to check the "I need to extend this employee’s contract" box
- Once you have checked the contract extension box, the end date will appear in the Effective Date box
- You will fill out the other information as needed and then click Submit on the last page
Things to keep in mind when doing a contract extension:
- The ePAR must be initiated BEFORE the end date has arrived
- Can only extend contracts on the following account codes:
- 114100 (Wage)
- 114530 (TNT)
- 112130 (RNT)
- 114500 (Adjunct)
- 112600 (Instructional Faculty)
- 114400 (Students)
- 114200 (Graduate Assistants)
Human Resources
