Enterprise Resource Planning (ERP)
As part of the multi-year Reengineering Madison initiative, JMU is in the process of implementing a new ERP (Enterprise Resource Planning) solution.
After a detailed assessment and evaluation process, Oracle Cloud was selected in early 2025 as JMU's preferred ERP platform.
JMU's ERP project will involve replacing legacy systems such as our PeopleSoft HR, Finance, and Student Administration systems, with a modern Oracle cloud-based solution, seeking to improve the user experience for students, faculty, and staff, streamline core business processes; and provide real-time reporting and analytics to drive decision making.
Human Resources (HCM)
- Human Capital Management:
- Core Human Resources
- Recruiting & Onboarding
- Benefits
- Absence
- Time & Labor
- Compensation
- US Payroll
- Goals Management
- Performance Management
- Talent Review
- Succession Planning & Talent Pool
- Career Development
- Learning
- Digital Assistant for Core HR
- Health & Safety
- HR Help Desk
- Recruiting Booster
- Workforce Scheduling
Finance (ERP)
- Enterprise Resource Planning:
- General Ledger
- Accounts Receivable
- Accounts Payable
- Cash Management
- Fixed Assets
- Project Financials
- Project Contract Billing
- Grants Management
- Advanced Collections
- Automated Invoice Processing
- Expenses
- Purchasing
- Self Service Procurement
- Procurement Contracts*
- Supplier Portal*
- Lease Accounting*
- (*TBD)
Student Administration (SMC)
- Student Management Cloud:
- Academic Structure
- Campus Community
- Student Recruiting & Admissions
- Catalog & Schedule of Classes
- Advising & Degree Audit
- Records & Enrollment
- Student Account/Financials
- Student Financial Planning
- Student Financial Aid Eligibility
Budget, Financial Planning (EPM)
- Enterprise Performance Management:
- Financial Planning
- Workforce Planning
Analytics Warehouse (FDI)
The analytics warehouse will provide initial infrastructure for complex reporting and visualizations. Over time, additional data will be added to support decision making. Initial modules included:
- Fusion Data Intelligence:
- Finance Analytics (ERP)
- HR Analytics (HCM)
Project Timeline
JMU plans to implement the HR and Finance solutions first, beginning in the summer of 2025. Once the Oracle Student solution is ready for an institution of JMU’s profile, implementation will begin; we anticipate this will be in 2027. A more detailed timeline is below:
Frequently Asked Questions
Enterprise Resource Planning (ERP) solutions are technology platforms utilized by numerous institutions including universities. Generally, these solutions might include financial and human resources data and functions. In JMU's case, we have used ERP broadly to include Finance, Human Resources, Budget/Financial Planning as well as the Student functions. Oracle's cloud platform will replace the current PeopleSoft systems as JMU's ERP.
After a detailed assessment and evaluation process, Oracle Cloud was selected in early 2025 as JMU's preferred ERP platform.
JMU's ERP project will involve replacing legacy systems such as our PeopleSoft HR, Finance, and Student Administration systems, with a modern Oracle cloud-based solution, seeking to improve the user experience for students, faculty, and staff, streamline core business processes; and provide real-time reporting and analytics to drive decision making.
JMU leaders believe the Oracle Cloud platform and vision will best serve us 10, 20, 30 years into the future. The capabilities and technology in the HR and Finance solutions will afford us opportunities for automation, efficiency, and a modern user experience. The vision for the Student solution is highly focused on the student experience and upon completion, we believe it will offer the richest set of functionalities in the market.
- Data warehouse technology included with the core solution, including pre-built pipelines for data in the HR, Finance, and Student solutions
- Student platform very focused on the student experience
- Best in class Financial Aid solution, which is in use at numerous Higher Education institutions
- Model that includes non-traditional students and programs
- Collaborative approach affording JMU the opportunity to influence the development of the student product along with Oracle involvement with JMU and our partner during implementation
Yes, PeopleSoft is also owned by Oracle. The move to a modern, cloud-based platform is imperative for JMU for a variety of reasons. After an extensive assessment and evaluation process, JMU determined that Oracle's cloud platform is the right fit for our university.
Yes- PeopleSoft was developed nearly 30 years ago and JMU is constrained in terms of new capabilities we'd like to implement. A modern user experience and user interface, including being mobile friendly, is desired. Also, JMU's current solutions are not integrated as tightly as we'd like resulting in data siloes. Additionally, it is our expectation that Oracle will at some point announce a date in which PeopleSoft will no longer be supported. JMU determined we need to be proactive in selecting and moving to a new solution.
With an ERP implementation, it is common to work with a third-party implementation partner. These partners bring expertise with the platform and industry. JMU has selected Drivestream to partner with us for our implementation. Drivestream focuses on Oracle Cloud implementations exclusively and has experience with numerous Higher Education institutions. JMU team members will work closely with Drivestream consultants throughout the project to ensure a successful implementation.
Drivestream Academy is an educational platform developed by Drivestream which offers comprehensive, self-paced online training designed to help organizations effectively implement and utilize Oracle Cloud solutions.
Glossary
Listed below are Oracle acronyms and terms you'll likely hear throughout the project, and what they mean to JMU:
