Thank you for your service to James Madison University. Prior to your last day of employment, carefully review the following information.

JMU Email and MyMadison

Adjunct faculty members enjoy access to JMU email and MyMadison for 130 days beyond their last day of employment.

Exception: Upon recommendation by Human Resources or the department, access to JMU email and MyMadison may be significantly shorter.

Tips for managing email:

  1. Obtain a new email account through another Internet Service Provider (ISP), such as Microsoft, Google, or Yahoo and send this new email address to all of your contacts and friends.
  2. Change mailing list (Listserv) subscriptions to use your personal email address; unsubscribe from those you no longer wish to receive.
  3. Forward personal emails that you wish to retain from your JMU email address to your personal email address.
  4. Set an Out-of-Office reply indicating that you are no longer at the university and include an alternate way to contact you, if applicable.
  5. Change personal accounts (bank accounts, credit cards, social media, etc.) that send password resets or notifications to your JMU email address as a forgotten password recovery or account authorization method.

Change of Address for forwarding W-2

If you consented to receive your W-2 electronically, print your prior year W-2 before losing access to MyMadison (within 30 days of your last day of employment). To receive your current year W-2 in a timely manner, make sure your address is correct in MyMadison.

If you no longer have access to MyMadison and need a copy of your W-2, email Payroll Services,

Return JMU Property

All building/office keys MUST be returned to the FM Lock Shop. Building coordinators or supervisors or their designees may collect keys in lieu of the employee physically returning their keys to the Lock Shop.
  • Keys to office furniture
  • Electronic devices
  • Duo hardware tokens – return to the Help Desk
  • Grade Books – Electronic and/or hard copy
  • Library materials and settle outstanding fines or fees – Information on returns, fines, and fees is available on the JMU Libraries website
  • Travel card
  • Uniforms

The following items are deactivated immediately upon separation:

  • JACard
  • Parking permit
  • Small purchase card

Voluntary Exit Interview

If you have questions related to leaving employment, or if you would like to schedule an exit interview, contact your HR Consultant to arrange a time to talk. You can also email us at

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