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James Madison University
American Rescue Plan Act (HEERF III) Emergency Aid Fund Reporting

The Department of Education requires institutions to report on the receipt and usage of their allocation from the Higher Education Emergency Relief Fund (HEERF III). This includes reporting of both distributions received by JMU:

  • Emergency Financial Aid Grants to Students
  • Institutional Portion

The report must be posted on the institution’s primary website, and contain the most current information from the date the institution received its allocation.

 

American Rescue Plan Act (HEERF III) Institutional Portion Reporting 
Original Report Date: 6/30/21 (Quarterly)
Updated Report: 9/30/21 (Quarterly)
 

Click here to view the 6/30/21 Institutional Portion Quarterly report

Click here to view the 9/30/21 Institutional Portion Quarterly report

 

American Rescue Plan Act (HEERF III) Student Emergency Aid Fund Reporting
 

a) Group 1 students were sent an offer notice that stated the following:

Notice:
As a result of Congress passing the Coronavirus Aid, Relief and Economic Security (CARES) Act, JMU has been allocated emergency student aid funds to assist eligible students who incurred “expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.”

You meet the Title IV financial aid eligibility, as outlined in guidance provided by the Department of Education (ED), to be considered for assistance with these funds. As such, you can log into the 2019-20 financial aid section of your MyMadison Account and see an award offer for $1,000.

Your next steps are:
• You have the opportunity to accept or decline the award in MyMadison.
• You are expected to decline the award in MyMadison if you do not have qualifying expenses, as those funds can be used for other eligible students.
• You have the opportunity in MyMadison to accept less than the full award offered if your qualifying expenses are not at that level. Reducing the award will make funds available to other students who otherwise might not receive assistance due to funding limitations.
• The offer will remain available for to you accept in MyMadison for seven calendar days after the day it was awarded.
• Awards not accepted by the deadline will be canceled.

By accepting this award, you are acknowledging that you have incurred “expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.” To provide more detail, school related technology and course materials include items such as internet, tutoring, school supplies, and computer issues. Additionally, healthcare needs include items such as medication, counseling, and other healthcare expenses associated with the campus disruption due to COVID-19.

Students accepting these funds will receive their disbursement through the refund process established in the University Business Office. If you have questions about setting up the refund process, please review the website at www.jmu.edu/ubo. These funds will not be held and applied to any JMU charges. Once received, students may use the funds to assist with the designated expenses. These are grant awards, with no expectation of being repaid.

For additional information about this award and CARES Act funding, please visit the JMU Cares Act Student Emergency Aid website.


b) Group 2 students completed an appeal form that contained the following language:



Appeal Information Reviewed Before Access the Appeal Form

This appeal can be submitted when qualifying students have incurred expenses due to disruptions in JMU campus operations as a result of COVID-19. Appeals will be accepted as long as funds remain available.

Who is eligible to submit an appeal?

Students must have a 2019-20 FAFSA on file in order to apply for assistance from these funds. Per the Department of Education, students must meet the eligibility criteria is Section 484 of the Title IV Higher Education Act. This includes, but is not limited to, the demonstration of the following: U.S. citizenship or eligible noncitizen; a valid Social Security number; registration with Selective Service (if the student is male); a high school diploma, GED, or completion of high school in an approved homeschool setting. While the CARES Act does not specify students must complete a Free Application for Federal Student Aid (FAFSA), the only way to determine if a student meets the Section 484 requirements is for a FAFSA to be filed.

Award amounts

Qualifying students with an Expected Family Contribution (EFC) from the FAFSA less than 21,500 will be offered a $1,000 award through the CARES Act. Students will be able to accept or decline these awards in the financial aid section of their MyMadision account.

Title IV (FAFSA) eligible students who did not receive the $1,000 offer in MyMadison may submit an appeal.

Due to the limited funding we received and the desire to assist as many students as possible, the maximum amount any student can receive is $1,000. Please check your MyMadison account before submitting an appeal.

Receiving funds

If the appeal is approved, students will receive these funds through the refund process established in the University Business Office. If you have questions about setting up the refund process, please review the website at www.jmu.edu/ubo. These funds will not be held and applied to your JMU charges. Once received, students may use the funds to assist with the designated expenses. If you wish to use some of these funds to pay your JMU charges, then you may do so after receiving the refund. These are grant awards, with no expectation of being repaid.

Appeals for non-CARES Act assistance

If you would also like to submit an Professional Judgment request for your FAFSA to be reviewed based on changes to income in your household, then please follow the instructions in the Financial Aid Appeals (Professional Judgment) section of our website, as that is a separate process from this CARES Act Emergency Aid request. At this point of the year it is too late to submit a Professional Judgment appeal for 2019-20, but appeals can be submitted for the 2020-21 award year. Unlike funds from the CARES Act, financial aid based on the FAFSA will be applied to the student’s JMU account and applicable charges.


 Appeal Form                  


Student Name: __________________

2. Student ID: ____________________

3. Student JMU E-mail Address: ___________________

4. Have you already received an emergency aid award from CARES Act funds?
o Yes
o No

If “Yes” was selected, please stop here as you are not eligible to submit an appeal as you have already received funds.

5. Have you completed a 2019-20 FAFSA, as this is required to be considered for these funds?
o Yes
o No

If “No” was selected, please stop here as you are not eligible to submit this appeal at this time. You can go to www.studentaid.gov and complete the 2019-20 FAFSA. It must be done before June 30, 2020 to be valid. Once the FAFSA is received by JMU you may submit an appeal.

6. Academic Standing (Select one):
o Freshmen
o Sophomore
o Junior
o Senior
o Graduate Student
o Doctoral Student

7. I am requesting funding from the CARES Act to help cover the following expenses that were created as a result of a disruption to JMU campus operations (Check applicable boxes):
o Housing/rent
o Food
o Utilities
o School related technology and/or supplies (e.g., internet, tutoring, computer issues, etc.)
o Healthcare needs (e.g., medication, counseling, etc.)
o Other (list reason): ________________________

8. Narrative:
• Explain how this request is related to JMU campus disruptions from COVID-19, and provide any other explanation you feel is warranted for review.
• CARES Act funds CANNOT be awarded based on lost income, so please do not submit an appeal based on this reason.
• CARES Act funds CANNOT be awarded to pay JMU tuition or repay loan debt, so please do not submit an appeal based on these reasons.
• The appeal can only be submitted for expenses incurred as a result of the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.

9. Requested Amount:

10. Requested Amount Detail:
• Requests that do not provide a specific dollar amount will not be considered.
• Requests must explain how the dollar amount was calculated, or they will not be considered.
• The maximum amount that can be requested is $1,000.

By submitting this appeal, I understand and agree to the following:
• The information reported on this form is true and accurate to the best of my knowledge.
• These funds do not need to be repaid.
• The submission of this request does not guarantee that I will receive funding.
• A limited amount of funding exists and the full amount requested may not be awarded.
• These funds will not be held and applied to your JMU charges.
• If the appeal is approved, students will receive these funds through the refund process established in the University Business Office.

If you have questions about setting up the refund process, please review the website at www.jmu.edu/ubo.

 

Required Report Items

  1. An acknowledgement that the institution signed and returned the Certification and Agreement form & the assurance that the institution has used, or intends to use, no less than the required amount of funds received to provided HEERF grants to students.

JMU acknowledges this has taken place.

  2. The total amount of funds that the institution will receive or has received from the Department of Education.

JMU has been allocated, and received, $15,914,548 in Higher Education Emergency Relief Fund – Emergency Financial Aid Grants to Students (HEERF III).

  3. The total amount of Emergency Financial Aid Grants distributed to students.

As of 9/30/21 – $15,914,548 has been distributed to students.

 4. The estimated total number of students at the institution eligible to receive a HEERF III grant.

As of 9/30/21 – It is estimated that 21,280 students may have potentially been eligible to receive a HEERF III Grant.

  5. The total number of students who have received a HEERF III grant.

As of 9/30/21 – 7,959 students have received a grant from this program.

  6. The method(s) used by the institution to determine which students receive HEERF III grants and how much they would receive.

Students Enrolled in Summer 2021 Courses

A block grant of $2,000 was awarded to all students enrolled in at least a half-time basis of courses during the Summer 2021 term (at the time the awarding process was run). No appeal options were available for students enrolled in this term. Pell Grant recipients in Summer 2021 defined as exceptionally needed.

Students Enrolled in Fall 2021 Courses

Exceptional Needy in Fall 2021– JMU is defining this based on two populations of students:
  • First – Group 1 students are all students with a 2021-22 FAFSA on file and an EFC below $26,001 (the FAFSA does not have to be verified).
  • Second – Group 2 students (outline below) may be determined exceptionally need based on their appeal.
Group 1: Fall 2021 students enrolled in an at least a half-time basis of courses at the time the award is made with an EFC from the FAFSA less than $26,001. A $2,000 award was made to these students.

Group 2: Students enrolled in an at least a half-time basis of courses during the term in which they are appealing, and who were not awarded in Summer 2021 or Group 1 during the Fall 2021 term, could submit an individual appeal for up to $2,000.

Students may not receive more than $2,000 in total from HEERF III funding, so individual appeals were not accepted for any student who received the $2,000 award in Summer or through the Group 1 awarding process.

  7. Any instructions, directions, or guidance provided by the institution to students concerning the HEERF III grants.

a) Group 1 students were sent an award notice that stated the following:

Notice:
As a result of American Rescue Plan Act of 2021 (ARP), JMU has been allocated emergency student aid funds. These funds are referred to has HEERF II Grants. According to guidance provided by the Department of Education (ED), “Emergency financial aid grants may be used by students for any component of their cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care. Students determine how they may use their emergency financial aid grant within the allowable uses.”

You appear to meet the eligibility criteria, as outlined ED, to be considered for assistance. As such, you can log into the 2021-22 financial aid section of your MyMadison account and see an award made for $2,000.

Your next steps:

  • If you meet the criteria outlined above, no action is needed on your part.
  • If you do not meet the criteria to receive these funds, you must e-mail us at fin_aid_covid@jmu.edu to request it be canceled.
  • You have the option to e-mail us at fin_aid_covid@jmu.edu if you would like to reduce the amount of the award, which would make funds available for another student.


By accepting the refund this award will generate, you are acknowledging that you have a need for these funds to help with your educational costs, or that you have incurred emergency costs that arose due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care.

Students will receive their award through the refund process established in the University Business Office. If you have questions about setting up the refund process, please review the website at www.jmu.edu/ubo. These funds will not be held and applied to any JMU charges. Once received, students may use the funds to assist with the designated expenses, including using them to make a payment to JMU for tuition charges. These are grant awards, with no expectation of being repaid.

For additional information about this award and HEERF III funding, please visit the JMU ARP (HEERF III) Emergency Aid website.

b) Group 2 students completed an appeal form that contained the language below. Additionally, they received a follow-up award notice that is also shown below:



Appeal Form


HEERF III Emergency Aid Appeal
As a result of American Rescue Plan Act of 2021 (ARP), JMU has been allocated emergency student aid funds. These funds are referred to has HEERF III Grants. According to the act, “Emergency financial aid grants may be used by students for any component of their cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care. Students determine how they may use their emergency financial aid grant within the allowable uses.”

Students submitting an appeal must be enrolled at least half-time.

Students will not be approved for more than $2,000 in total HEERF III Grants. Individuals who already received $2,000 from this program in Summer 2021 or Fall 2021 should not submit an appeal.

Award
Maximum of $2,000

Deadline
05/01/2022

Supplemental Questions

  1. I am requesting funding from HEERF III to help cover the following expenses (Check applicable box):
o Tuition
o Books/Course Materials
o Housing/Rent
o Food
o Utilities
o School related technology and/or supplies (e.g., Internet, tutoring, computing issues, etc.)
o Healthcare needs (e.g., medication, counseling, etc.)
o Other (list reason):

 

2. If the expense you are requesting the funding for is not listed above, please indicate your other reasons here:

 

 


3. In detail, explain why you are requesting these funds and how they will be used.

 

 

 


4. By submitting this appeal, I acknowledge the following: • The information reported on this form is true and accurate to the best of my knowledge. • These funds do not need to be repaid. • The submission of this request does not guarantee that I will receive funding. • A limited amount of funding exists and the full amount requested may not be awarded. • These funds will not be held and applied to your JMU charges. • If the appeal is approved, students will receive these funds through the refund process established in the University Business Office.

 

Award Notice

We’re happy to report that your HEERF III Emergency Aid Appeal has been approved!

No additional action is required on your part for this grant to be awarded and processed by our office. You should be able to log into the Financial Aid section of your MyMadison account and see the award listed there.

The next step is for the funds to be disbursed to the University Business Office. We cannot tell you exactly when that will occur, but we can say that our goal is to get this money to students as quickly as possible.

If you determine that you need less than the $2,000 HEERF III Grant you have been awarded, you may e-mail us at fin_aid_covid@jmu.edu and request a reduction in your award amount. Any reduction to your award will provide funds for additional students to receive assistance.

You will receive a refund of this grant through the refund process you established in the University Business Office. This is the same process you have set up for all other refunds sent to you by that office. If you have questions about the refund process, please review the website at www.jmu.edu/ubo.

These funds will not be held and applied to any JMU charges. Once received, you may use the funds to assist with the designated expenses, including using them to make a payment to JMU for tuition charges. These are grant awards, with no expectation of being repaid.

For additional information about this award and HEERF II funding, please visit the JMU ARP (HEERF III) Emergency Aid website.

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