How to Schedule an Event

Make requests for spaces through VirtualEMS. Use the system to browse for space or to submit a reservation request. **Helpful hint: on a mobile device, use the full version.
To learn about VirtualEMS, please watch the VirtualEMS Training Video below. Once you have access to the system, you will use your JMU e-id (@dukes.jmu.edu not needed), and password to log in. Instructions are included with each type of request – Please Read! Failure to follow these instructions could result in a denial of your request.
Requests through VirtualEMS must be submitted at least 72 hours before your event.
When making a request, available rooms will show based on the setup type you choose. Definitions of setup types can be found on VirtualEMS under the FAQ menu. Setup types available in different rooms can be found under the Help menu.
Once your request has been processed, a confirmation email will be sent with your reservation. This email contains important information concerning required deadlines for any forms and diagrams – Please Read!
A $25 charge may be assessed for events that are not cancelled at least 24 hours prior to the start time listed on your reservation. If you are cancelling within 72 hours, you won’t be able to use VirtualEMS, you must contact the appropriate Scheduling Office. If you have a question when using VirtualEMS, please contact us.