James Madison University

Fall 2022 Spring 2023
(August 7, 2022 ‑ May 13, 2023)

**Due to the move to the SunBelt Conference, the football schedule will not be released until March of each year. This has changed our entire University Event Scheduling Timeline.

Annual Select event requests for Spring 2023 can be submitted February 7-18, 2022

Annual Select event requests for Fall 2022 can be submitted March 7-18, 2022

Select event requests for 2022-32 occur April 4-15, 2022
Routine event requests begin April 25, 2022
Unrestricted requests begin June 1, 2022

Summer 2023
(May 14, 2023 ‑ August 5, 2023)

Annual Select event requests begin June 1, 2022
All other requests begin June 15, 2022


MAJOR EVENTS

  • Annual Events related to the academic calendar (Commencement, Homecoming)
  • Large scale/complex University programs (Choices)
  • Unique operational requirements where there is only one facility solution (UPB movies)

ANNUAL SELECT EVENTS

  • Must meet the requirements for a SELECT event
  • Event occurs on the same date/time each year (adjusted to the same day of the week in the new calendar year) in the same facility

SELECT EVENTS

  • Events that meet one or more of the following criteria, but are not recurring events:

attendance of 150 or more people
a full service meal for 75 or more people
require 3 or more spaces in the same facility at the same time

  • Events that support the designated mission of a facility (i.e. athletics in athletic facilities)
  • Events that require a specific date dictated by the University academic calendar or a National, State or religious holiday/observance
  • Events that are critical to the overall University mission
  • Requests take on a first come-first serve basis

ROUTINE EVENTS

  • Events supporting the day to day work of the University (i.e. staff meetings, student organization meetings, committee meetings, planning sessions, etc)
  • Requests taken on a first come-first serve basis

UNRESTRICTED EVENTS

  • Open to the public within guidelines for use, in addition to University requests

    NOTES
    “General Use” Classroom requests begin August 31, 2022 for fall semester. Requests begin on January 24, 2023 for spring semester.

    Annual Select events unable to be scheduled due to direct conflict with a Major event will be permitted to schedule a new date, provided the new date does not conflict with another Pre-select event.

    Designation of an event into a category is the role of the scheduler.

    This timeline is based on the 2021-22 Academic Calendar.

Back to Top