Fall 2021 Spring 2022
(August 8, 2021 ‑ May 14, 2022)

Pre-select event requests occur February 8-19, 2021
Select event requests occur March 16-26, 2021
Routine event requests begin April 12, 2021
Unrestricted requests begin May 10, 2021

Summer 2022
(May 15, 2022 ‑ August 6, 2022)

Pre-select event requests begin May 9, 2021
All other requests begin May 25, 2021

MAJOR EVENTS

• Annual Events related to the academic calendar (Commencement, Homecoming)
• Large scale/complex University programs (Choices)
• Unique operational requirements where there is only one facility solution (UPB movies)

PRE-SELECT EVENTS

• Must meet the requirements for a SELECT event
• Event occurs on the same date/time each year (adjusted to the same day of the week in the new calendar year) in the same facility

SELECT EVENTS

• Events that meet one or more of the following criteria, but are not recurring events:

attendance of 150 or more people
a full service meal for 75 or more people
require 3 or more spaces in the same facility at the same time

• Events that support the designated mission of a facility (i.e. athletics in athletic facilities)
• Events that require a specific date dictated by the University academic calendar or a National, State or religious holiday/observance
• Events that are critical to the overall University mission
• Requests take on a first come-first serve basis

ROUTINE EVENTS

• Events supporting the day to day work of the University (i.e. staff meetings, student organization meetings, committee meetings, planning sessions, etc)
• Requests taken on a first come-first serve basis

UNRESTRICTED EVENTS

• Open to the public within guidelines for use, in addition to University requests
  

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  NOTES
  “General Use” Classroom requests begin September 7, 2021 for fall semester. Requests begin on January 25, 2022 for spring semester.

  Pre-select events unable to be scheduled due to direct conflict with a Major event will be permitted to schedule a new date, provided the new date does not conflict with another Pre-select event.

  Designation of an event into a category is the role of the scheduler.

  This timeline is based on the 2021-22 Academic Calendar.