Classified Faculty and Staff Employee Information
Please be sure to review and update your mailing in address in MyMadison under the "Employee" tab by January 9th, for W-2 purposes.
- For student employees, mailing address information must be updated under both the "Student" MyMadison tab and the "Employee" MyMadison tab.
- For inactive employees, you will no longer see the "Employee" tab or be able to update your HR/Payroll address on-line via MyMadison. Please email firstname.lastname@example.org with your name, former Employee ID Number and last 4 digits of your SSN, along with your new mailing information, if you need to make an address change.
Topics of Interest
Available on HR website:
Summer School Tax Withholding Instructions
|For faculty wishing to make tax withholding adjustments for their summer pay, please reference our summer school calendars under the “Calendars and Deadlines” link on the left sidebar.
There are two calendars available... a “guaranteed” course calendar and a “contingency” course calendar.
In an effort to “Go Green” , all adjustments must be made electronically via MyMadison. There is a “DD and W-4/VA-4 Effective Date Table” calendar located under our “Calendars and Deadlines” link as well. This calendar will identify when changes must be made via MyMadison in order for the change to be effective for a particular pay date.
10-month faculty member (who has been hired 2nd semester)
|The academic year is divided into two semesters: Fall and Spring. Fall is the 1st semester, pay period dates running 8/25 – 12/24. Spring is the 2nd semester, pay period dates running 12/25 – 4/24. If you are beginning your employment in the 2nd semester, we will need to prorate your salary to carry you through the summer months of 4/25-8/24. The following is a list of steps we use to calculate your prorated salary:
|TAX INFORMATION which includes:
Pre-tax Payment of Vehicle Registration Fees
Taxable Personal Use of Employer Provided Automobiles
What to do if you do not receive your W-2 Form