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Accounts Payable

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This list is not all-inclusive.  Travelers should use prudent judgment and remember that all travel expense accounts are open to the public and must be able to sustain the test of public review.

  • First Class Airline Tickets
  • Memberships in clubs for pleasure or recreation
  • Airline club memberships
  • Annual fees for personal credit cards
  • Auto repairs for personal vehicles
  • Baby sitting
  • Barbers and hair salons
  • Golf fees, ski lift tickets, etc.
  • Frequent flyer upgrades
  • Health club facilities
  • Limousines (unless cost effective and for business purpose)
  • Theft of personal property or funds
  • Movies (in flight or room)
  • Mini bar refreshments
  • “No show charges” for hotel or car rental
  • Personal entertainment
  • Pet care fees
  • Insurance fees such as LDW, PAI, and CDW for employees
  • Optional travel insurance including flight insurance
  • Books for classes (unless they remain property of State)
  • Snacks or refreshments unless they meet requirements in (Food & Beverages Procedures)
  • Non-business related newspapers or magazine subscriptions
  • Tuxedos or other formal wear
  • Clothing (non-uniform) or repairs to clothing damaged in the workplace
  • All expenses related to personal negligence of the employee, such as parking tickets or traffic fines
  • Holiday decorations
  • Alcoholic beverages
  • Charitable contributions
  • Gifts
  • Meals or travel for family members
  • Navigation systems