New Organization Applications will be accepted:

Follow the steps below to access the application during the time periods listed above.

• Log into beinvolved.jmu.edu
• A widget directing you to the application is on the homepage/on the "Home" tab

Upon application approval, the proposed President, Treasurer and Adviser will be added to the "Start an Organization Process" page on BeInvolved at which time they will be able to complete the necessary recognition steps. More information will be sent to the President, Treasurer and Adviser via email at that time. 

1. Online Application: Students wishing to start a new Student Organization begin by completing the "Start an Organization Process" Application on BeInvolved. This can be found on the beinvolved.jmu.edu homepage.

Registration requirements include:

• Five founding members for the organization that are currently enrolled JMU students of any class standing. You must submit their campus email (@dukes.jmu.edu).
• A President and a Treasurer (can be included in the "five founding members" count).
• JMU Faculty/Staff Adviser (full- or part-time faculty/staff member or a registered affiliate, per JMU Policy 3101). This person cannot be a graduate student.
  • Need help finding an Adviser? We suggest asking current faculty/staff that you know and have a relationship with if they are available and willing to be the Adviser for your organization.
• National affiliation information and sponsorship letter (if affiliated with a larger local, national or international organization).
• Answering supplemental questions.
• A Constitution draft will be required upon submission. A template that includes all required sections can be found here: Constitution Template

2. Next Steps: After submitting the online application it will eventually be approved and the proposed President, Treasurer and Adviser will be added to the "Start an Organization" page on BeInvolved. Here, they will be able to complete the necessary recognition steps via Officer Success Checklists. Necessary recognition steps will include:

• Official Role Acceptance: The President, Treasurer and Adviser must formally approve their role and agree to terms.
• Watch "Navigating BeInvolved as an Officer" Videos: The President, Treasurer and Adviser must watch three (3) brief videos showcasing their officer functions on the BeInvolved platform.
• Constitution: The President must complete a Constitution Basics module. Once complete, the President will need to pass a quiz based on the Constitution Basics module. Lastly, the President will submit a final draft of their Constitution for final review and approval.
• In-Person Training: Both the President and Treasurer must attend an in-person success training specific to their role. Dates and times will be provided to all Presidents and Treasurers during this step. All trainings will be held in The Club House in The Union (Taylor 208).
• *Adviser Campus Security Authority Notification: The Adviser will complete a brief form going over their role as a Campus Security Authority under the Jeanne Clery Campus Safety Act.

Once your student group's application is approved, Presidents, Treasurers and Adviser can access their Officer Success Checklist by doing the following:

1. Navigate to the beinvolved home page and sign in at beinvolved.jmu.edu.
2. Click "My Activity Menu" on the left navigation bar.
3. Select "My Checklists".
4. You should then see your Start an Organization Process Officer Success Checklist.

3. Recognition: Once the President, Treasurer and Adviser have completed the necessary recognition steps via their Officer Success Checklists (see above) Student Leadership and Involvement will then:

• Make the organization’s BeInvolved page live viewable to the public.
• Alert Event Management and Scheduling of the new organization to allow for room reservations.
  • Organization must first have a Student Event Planner trained. This will be available once your organization is recognized.
• Add the organization to the Club House check-in process for authorized use of the space (Taylor 208, The Union).

The organization's Officer team will receive an email alerting to the status change and the organization will be fully recognized and in good standing with full privileges offered to all of our organizations.

• Check our BeInvolved page for documents such as our Constitution Template and worksheets to help new organizations, including setting expectations with advisers and working through what your constitution should have.
• Club House Website
• Student Event Planner Website
• BeInvolved Tutorials