TIPS FOR CUTTING POSTAGE COSTS
1. Mail Services offers addressing services for jobs containing more than 200 pieces for a Non-Profit mailing or 500 pieces for a 1st Class mailing. These quantities and our processes allow us to receive postage discounts. The services provided offer cost relief from labor and labels. Half the service fees go back to JMU.
2. Type addresses The USPS offers discounted postage rates for typed addresses because they can be processed more efficiently through automated equipment
3. Keep the bottom right 4 ¼" of the envelope blank This area is for the barcode sprayed by automated machinery.
4. City, State and Zip are the last pieces of information at the bottom of your address window
5. Keep the address information together, don't double space an address
6. UPS might be cheaper than USPS because of the state contract pricing
7. Update address lists whenever you receive notification of a change. This will avoid future charges for address correction notices and wasted postage on undeliverable pieces.
What's my address at JMU?
All students living on campus will have a JMU mailbox. Your mailing address is
800 South Main Street
JMU Box ####
Harrisonburg, VA 22807
Mailbox assignments can be found on MyMadison.
If you live off campus, your mailing address can be obtained from your landlord.
Important Phone Numbers
Cheryl Meade, Sr. Site Manager - 540.568.7869
e-mail mailservice@jmu.edu
Mail Processing Center
Frances Nazelrod, Site Manager
1070-A Virginia Ave., Harrisonburg, Va 22802
Phone - 540.568.1706
Student Mail Center
Julie Kirilyuk, Site Manager
Madison Union, JMU
Phone - 540.568.6042
Fax - 540.568.3900
Email - mailservice@jmu.edu
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NON-PROFIT ELIGIBILITY
* JMU departments are authorized for Non-Profit mailings
* Mailings made in conjunction with other organizations are ineligible, but can be sent at Standard Mail rates (cheaper than 1st Class).
* Promotions or advertising for travel arrangements, insurance policies, credit, debit or charge cards are not permitted.
* Products and services offered that are substantially related to JMU's primary purpose are permitted for advertising.
* Each mailing piece must weigh less than one pound and be 1/4" or less in thickness
* Checks received by request of the mailing must be made payable to RICOH.
* Must have a JMU return address including 800 South Main Street.
* Minimum of 200 pieces being mailed
* Domestic addresses only, no international addresses
ADDITIONAL TIPS
* The better the address file, the more efficient the processing of the mailing. Keep specific parts of the address in designated fields (only streets in street field, only zip codes in zip field, only states in state field, etc.).
* Ask about postal regulations before designing your mail piece. The location of the folded edge can cost you a surcharge. A poorly designed postcard could cause non-delivery of the piece.
* Allow additional time for delivery since Non-Profit mailings are last on the list of priority. However, very timely deliveries are often achieved.
Tid Bits
- Typed and computer-generated mail moves more quickly through the USPS than mail with handwritten addresses. This mail can be processed through the automated system at the USPS and results in faster delivery.
- Make sure very sensitive items are sent requiring a signature so they won't be placed in your box and NEVER have cash sent through the mail.
- Department mail must have its six digit organization number noted on it or Mail Services may not be able to meter and process your mail. This could result in your mail being returned to you.
- The USPS requires that mail lists used for generating large volumes of mail ("bulk" mail, now referred to as standard mail) be certified every six months. Certification is a USPS strategy to cleanse and format mail lists by comparing the address to USPS national address data.
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