A&P Faculty Leave

The A&P Faculty Leave year runs concurrently with the fiscal year: July 1 through June 30 of each year.

12-month A&P Faculty members will receive 24 days (192 hours) on July 1 of each year. For those hired after July 1, those who work prorated workweeks, or for those who work less than 12 months, a prorated amount will be awarded. 11-month A&P Faculty will receive 22 days, 10-month A&P Faculty will receive 20 days, and 9-month A&P Faculty will receive 18 days.

Hire Date     

A&P Faculty Leave Granted


24 days (192 hours)


23 days (184 hours)


22 days (176 hours)


21 days (168 hours)


20 days (160 hours)


19 days (152 hours)


18 days (144 hours)


17 days (136 hours)


16 days (128 hours)


15 days (120 hours)


14 days (112 hours)


13 days (104 hours)


12 days (96 hours)


11 days (88 hours)


10 days (80 hours)


9 days (72 hours)


8 days (64 hours)


7 days (56 hours)


6 days (48 hours)


5 days (40 hours)


4 days (32 hours)


3 days (24 hours)


2 days (16 hours)


1 day (8 hours)

Leave is to be requested through MyMadison. See the Leave Entry tutorial for instructions on how to enter leave requests.
A&P Faculty may request leave in 4.00 hour increments. Leave taken in increments other than 4.00 hours should be discussed with a supervisor.
Yes, leave requests may certainly be made in advance and this is encouraged. Your supervisor will not receive an email to approve the leave until after the date has past. Seek prior approval from your supervisor before entering your request in MyMadison.
Yes, corrections can be made. Your supervisor will need to email the Leave Specialist with the corrections that are needed.
Supervisors approve/deny leave requests through Manager Self-Service and MyMadison Approvals. See the Manager Leave Approvals tutorial for instructions on how to approve/deny leave requests.

A maximum of 15 days (120 hours) of unused leave can be carried over on a yearly basis.

Each leave year, at year end, these transactions are archived in preparation for the new leave year.
Sick leave procedures and calculations for those who participate in the Faculty Sickness and Disability Program or the Virginia Sickness and Disability Program (VSDP) will not change. 
Only those A&P Faculty members with 10 or more years of state service will receive a payout of unused A&P Faculty Leave hours when separating from the university.  This payout will be capped at 20 days (160 hours) and will be issued on the pay date following your final hours worked check.
Only those A&P Faculty members with 10 or more years of state service will receive a payout of unused A&P Faculty Leave hours when transferring from an A&P Faculty position to a classified position. This payout will be capped at 20 days (160 hours). The leave payout will be issued on the first pay date associated with the classified position.
Yes, if you currently participate in a supplemental retirement account such as the 403(b) or 457, you are able to roll over your leave payout as long as you do not exceed your contribution limit. Contact the Retirement Specialist to discuss this option.

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