Please see Policy 1309 of the JMU Policy and Procedure Manual for all policies as they relate to inclement weather. Per this policy, part-time employees who hold a job classification that is deemed as "essential" by this policy shall receive an additional 1/2 hour pay for each hour they work during an inclement weather closing. Inclement weather payments should be processed as follows: All inclement weather hours worked should be recorded and subitted on the department's time entry panel as regular hours. Additionally, the person authorized to approve time for the department should inform the payroll office by email (email@example.com) or in writing the amount of inclement weather hours that an employee should be compensated for (refer to the example below). Payroll Services will see that the individual is compensated for the additional 1/2 hour pay, per hour worked. This notice should include the employee's name, department org number, date earned, HR PeopleSoft ID number and total hours of pay they should receive for inclement weather compensation (example e-mail/memo template). Should you have any questions, contact Sherry Willis (568-8034) in Payroll Services.
For Example: Employee A worked 45 hours during the current payroll period. Of those 45 hours, 6 hours were worked during an inclement weather closing. The department should submit the 45 hours on their department's time entry panel for processing, as well as, notify Payroll Services that Employee A worked 6 hours during an inclement weather closing. Payroll Services will see that Employee A receives the additional half of hour pay for each inclement weather hour worked. In this example, the employee would see the half-time pay on their payadvice as "INC" 3 hours. All "INC" weather hours will be rounded to the nearest quarter hour.