Samples Of Completed Forms
Travel Reimbursement Vouchers
Listed below are samples of completed Travel Reimbursement vouchers. These samples were completed by the Accounts Payable Office and provide information for correctly completing Travel Reimbursement Vouchers. To access the forms click on the Link "Sample 1" or "Sample 2"
- All vouchers must be Typed or completed in Ink.
- Approval signatures must be the full name, not initials.
- Each day's expenses must be shown on a separate line.
Travel Costs to attend a Conference held in Dallas, TX. - Travel
arrangements made by Traveler/Department.
- Number of the Approved Travel Authorization
- Personal Vehicle mileage to and from Charlottesville Airport - $39.00
- Airline tickets charged to Mastercard Travel Card - $410.00
- Meals on departure day - 3/4 of allowed per diem $45.00
- Shuttle to and from Dallas Airport and Hotel - $50.00
- Registration Fee - $250.00
- Lodging at Conference Hotel with justification- $139.95 per night x 4 nights =$559.80
- Per Diem for Meals on non-arrival or departure dates -$59.00 x 2= $118.00
- Business Call to JMU Office - Phone number on lodging receipt - $6.75
- Per diem for meal, less amount included in Registration Fee - $59.00 less $29.00 = $30.00
- Account Codes:
- 121700 $6.75 Business Call to JMU Office
- 122400 $250.00 Registration Fee
- 122700 1,296.80 All other Expenditures
Travel costs to attend Training Sessions held in Secaucus, NJ - Travel
Arrangements by one of JMU Contracted Travel Agents - No Reimbursement for
Airline, billed directly to JMU by Travel Agent.
- If the Traveler's Supervisor does not have Signatory Authority for the Department Organization Number charged, an authorized signature for the organization is also required.
- Personal Vehicle Mileage to and from Shenandoah Valley Airport - $13.00
- Meals on departure day - 3/4 of allowed per diem $34.00
- Full day meal per diem =$44.00
- Lodging - Allowed Per Diem - $95.40 x 2 nights = $190.80
- Business Call to JMU Office - Phone number listed on Lodging Receipt - $6.50
- Account Codes:
- 121700 $6.50 Business Call to JMU Office
- 122700 $338.30 All other Expenditures
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