A-to-Z Index

OLD NEWS AND ANNOUNCEMENTS

 

8/14/12: Travel Open Lab - Don’t miss this opportunity for questions!

Accounts Payable is offering “Open Lab” for travel related discussions.  Please mark your calendars and plan to attend one or both of these sessions, to participate in an informal question and answer type meeting with your peers, addressing all of your travel related concerns.  Labs will be held in Massanutten Hall, Room 203, from 3 p.m. – 4 p.m. on October 25, 2012 and February 21, 2013. 

 

6/26/12: Foreign Travelers: Please click here to see important information regarding foreign travelers. Policy has been updated requiring Travel Authorization forms for all foreign visitors and the approval of Payroll Services, prior to making travel arrangements for such.

3/6/12: Yearly trainings are back!

Small purchase cardholder: Click here If you have an issue printing the Certificate of Completion at the end of the presentation, please click here

Travel cardholder: Click here If you have an issue printing the Certificate of Completion at the end of the presentation, please click here

Supervisor of a small purchase charge cardholder: Click here If you have an issue printing the Certificate at the end of the presentation, please click here

January 20th, 2012: Only four more Travel Open Labs this Fiscal Year, so mark your calendars! For more information: Travel Training Open Lab Information

 

August 5th, 2011: Bank of America VISA Travel Card Program with ATM Feature

 

June 28th, 2011: Effective July 01, 2011: Personal Vehicle Mileage Rate table, http://www.jmu.edu/finprocedures/4000/4215pvmr.shtml, has been updated

March 14th, 2011: 

Timely Payment to Individuals for Services

To ensure timely payment to individuals for services performed and according to their contract/agreement a completed Accounting Voucher and all pertinent documentation must be sent to Accounts Payable or Grants Accounting, if applicable.  This must be in Accounts Payable at a minimum of 10 working days in advance of when the check is needed.

After Accounts Payable reviews the voucher and backup they will forward this to Human Resources for their approval for payment as an “Independent Contractor”.  Once approved Human Resources will send the voucher and documentation back to Accounts Payable for payment processing.  If the determination is made that the services performed are truly an employee status Human Resources will contact the requesting department and explain why the payment must be considered as being performed by an employee.  The voucher will be returned to Accounts Payable with a note stating the payment must be processed on a PAR form as well as have the department fill out the appropriate hiring paperwork (PAR) and schedule “On Boarding” if necessary.  Accounts Payable will then send this back to the requesting department.

January 19th, 2011: Check out the new AACP Training Modules added to the A/P website for the SPCC/Travel Charge Card, Payable Processing and Prompt Pay, Travel & Individual Reimbursements, and Travel Arrangements: Applicant Recruitment! To receive credit for taking these training modules you will want to sign into JESS and go through Blackboard. The modules listed on the A/P website are for informational purposes only.

October 10th, 2010: The In-State and Out-of-State – Lodging/M&IE Guidelines in Section 4215 (Travel) of the Financial Procedures Manual has been updated,  effective October 11, 2010.   Allowable rates for lodging and meal per diems have been adjusted for several locations.  The rates effective through October 10, 2010 will still be available for reference on the web site. If there are any questions, please contact Jayne Sorel at 568-8019.

June 1st, 2010:  For check requests, please note there has been a new sub section added in the Financial Procedures Manual http://www.jmu.edu/finprocedures/4000/4205.shtml#_Toc460224995

May 10, 2010: Year End and Small Purchase Charge Card: Year end is fast approaching and many of you are wondering how that will effect your small purchase charge card.  We will be paying the June 15th bill in this fiscal year.  That means any charges on your June 15th bill will be paid in fiscal year 2010.  Each vendor is different so if making a purchase in June you will want to check with them to make sure your purchase will be posted by June 15th.  We will reconcile the June SPCC June 18th-23rd. Also please check your budgets, if you have any charges in 130900 they will need to be cleared out now!  If you have charges in your budget in the account code 130900 at the end of the fiscal year your card will be suspended.  The state requires we have that account code to zero before June 30th. If you have any questions or concerns feel free to contact me at dellinjx@jmu.edu or 87396.

December 17th, 2009: Personal Vehicle Mileage Rate table, http://www.jmu.edu/finprocedures/4000/4215pvmr.shtml, has been updated

October 26, 2009: Financial Procedures Manual, Travel Policy #4215, http://www.jmu.edu/finprocedures/4000/4215mie.shtml, travel section has been updated with new Lodging/M&IE guidelines effective November 01, 2009.

September 8th, 2009: Fax Information - Effective immediately, please use fax number 568-6232 for all incoming Accounts Payable faxes. Please also be sure to include a coversheet with each fax.

 

May 6th, 2009: International Transaction Fees for Small Purchase Charge Card - Starting April 7th, 2008, there will be a fee of .8% to the U.S. dollar amount of any transaction that is made outside the United States even if you pay in US dollars (the "International Transaction Fee"). The International Transaction Fee for transactions made in foreign currency will remain 1%.

October 1st, 2008: Financial Procedures Manual, Travel Policy #4215, http://www.jmu.edu/finprocedures/4000/4215mie.shtml, transportation section has been updated with new Lodging/M&IE guidelines.

September 1st, 2008: Financial Procedures Manual, Travel Policy #4215, http://www.jmu.edu/finprocedures/4000/4215.shtml, transportation section has been updated.

 

 

Right Content