Leaving the University for Disciplinary Reasons

To do list:

  • Complete an address change form at JMU Mail Services in Madison Union.

  • Add a forwarding address or change your local address on your MyMadison account.

  • If you are living on campus, you must check out with hall staff.

Frequently Asked Questions:

  • Are professors notified that a student was suspended or expelled? Professors periodically receive a list of students who have withdrawn from the university; names of suspended or expelled students will appear on that list as a student who has withdrawn.

  • How are academic transcript/records affected by suspensions or expulsions?

    • Suspended and expelled students will be considered to have a “disciplinary record” in the Office of Student Accountability and Restorative Practices; the case file and record of the decision in the case will be retained in accordance with the practices outlined in the JMU Student Handbook. (Visit www.jmu.edu/handbook and navigate to the section titled Records and Transcript Notations.)
    • Disciplinary notations are not made on a suspended or expelled student’s transcript; it will appear as though the student withdrew from the university. Grades will appear on the transcript based upon the effective date of the suspension or expulsion and will be recorded in one of the following ways:
      • If the effective date of the suspension/expulsion occurs prior to the deadline to add/drop classes for that term, then the student will have all classes dropped from the schedule and no tuition charges will apply.  There will be no notation that the student withdrew from JMU as “W” grades were not applied to the transcript.  It will appear as if the student simply did not attend that term; however, the student will need to deal with the OSARP “hold” upon any subsequent return, if applicable.
      • If the effective date of the suspension/expulsion occurs after the add/drop period but before the deadline to withdraw from the university with full tuition charges, then the student will receive all “W” grades for enrolled classes and will receive a full tuition refund.
      • If the effective date of the suspension/expulsion occurs after the deadline to withdraw with full tuition refund, but before the deadline for the course adjustment period (often known as the withdrawal deadline), then the student will receive all “W” grades for enrolled classes.  Full tuition charges will apply.
      • If the effective date of the suspension/expulsion occurs after the course adjustment period then the student will receive “W” grades for all classes passing and “F” grades for all classes failing at the effective date of the suspension/expulsion.  Full tuition charges will apply.
      • For enrollment dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.
  • Will tuition be refunded? Tuition will only be refunded for suspensions or expulsions enacted prior to the deadline to withdraw from the university with a cancellation of tuition charges and refund for the current semester; tuition will not be refunded as a result of suspensions or expulsions enacted at any other point in the semester. For relevant dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar. For questions regarding student accounts or billing, contact the University Business Office at 540-568-6505 or visit jmu.edu/ubo.

  • Are on campus-living costs refunded? Not typically; refunds for on campus living costs are at the discretion of the Director of Residence Life. For further questions, contact the Office of Residence Life at 540-568-4663 or visit jmu.edu/orl

  • Are meal plans refunded? Suspended and expelled students will receive a prorated refund of their meal plan. For further questions, contact JMU Dining Services at 540-568-6446 or visit jmu.edu/dining.

  • What happens to a suspended or expelled student’s financial aid? In most circumstances, if a student does not complete the enrollment period that the aid was awarded for, the funds must be returned and/or the funds will be canceled. For further questions, contact the Office of Financial Aid and Scholarships at 540-568-7820 or visit jmu.edu/financialaid

  • Can suspended students take classes at another college or university? Yes; suspension only prevents a student from earning credit at JMU during the suspension period. However, students seeking credit at another institution need approval for transfer credit from the Registrar’s Office before registering for courses. For further questions, contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.

Leaving the University for Sexual Misconduct

To do list:

  • Complete an address change form at JMU Mail Services in Madison Union.

  • Add a forwarding address or change your local address on your MyMadison account.

  • If you are living on campus, you must check out with hall staff.

Frequently Asked Questions:

  • Are professors be notified that a student was suspended or expelled? Professors periodically receive a list of students who have withdrawn from the university; names of suspended or expelled students will appear on that list as a student who has withdrawn.

  • How are academic transcripts, grades, and records affected by suspensions or expulsions?

    • Suspended and expelled students will be considered to have a “disciplinary record” in the Office of Student Accountability and Restorative Practices; the case file and record of the decision in the case will be retained in accordance with the practices outlined in the JMU Student Handbook. (Visit www.jmu.edu/handbook and navigate to the section titled Records and Transcript Notations.)
    • Disciplinary notations on a student’s transcript for suspensions and expulsions in cases of sexual misconduct are outlined on the reverse of this document.
    • Grades will appear on a student’s transcript as either not enrolled, as a “W” for withdrawals, “WP” or “WF” for withdrawal passing or failing, or as a grade of “F” in accordance with the timelines set by the Office of the Registrar. For relevant dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.
  • Will tuition be refunded? Tuition will only be refunded for suspensions or expulsions enacted prior to the deadline to withdraw from the university with a cancellation of tuition charges and refund for the current semester; tuition will not be refunded as a result of suspensions or expulsions enacted at any other point in the semester. For relevant dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar. For questions regarding student accounts or billing, contact the University Business Office at 540-568-6505 or visit jmu.edu/ubo.  

  • Are on campus-living costs refunded? Not typically; refunds for on campus living costs are at the discretion of the Director of Residence Life. For further questions, contact the Office of Residence Life at 540-568-4663 or visit jmu.edu/orl

  • Are meal plans refunded? Suspended and expelled students will receive a prorated refund of their meal plan. For further questions, contact JMU Dining Services at 540-568-6446 or visit jmu.edu/dining.

  • What happens to a suspended or expelled student’s financial aid? In most circumstances, if a student does not complete the enrollment period that the aid was awarded for the funds must be returned and/or the funds will be canceled. For further questions, contact the Office of Financial Aid and Scholarships at 540-568-7820 or visit jmu.edu/financialaid

  • Can suspended students take classes at another college or university? Yes; suspension only prevents a student from earning credit at JMU during the suspension period. However, students seeking credit at another institution need approval for transfer credit from the Registrar’s Office before registering for courses. For further questions, contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.

Transcript Notations for Sexual Misconduct:

According to Virginia Law, in cases where a Responding Party is found responsible for and suspended or expelled for sexual violence, defined as physical sexual acts perpetrated against a person’s will or against a person incapable of giving consent, or where a Responding Party withdraws prior to a decision being made in such a case, a notation will be placed on the Responding Party’s transcript for the duration of the suspension or expulsion, or until a decision in the case is made in situations involving a withdrawal.

Students must contact the Office of Student Accountability and Restorative Practices to have their transcript notation removed in cases of suspension; notations in cases of expulsion are permanent. Such notations will read (as applicable):

    • Expelled for violation of Student Standards of Conduct
    • Suspended for violation of Student Standards of Conduct
    • Withdrew while under investigation for violation of Student Standards of Conduct

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Returning to the University After Disciplinary Leave

  • Undergraduate students who have at least one graded semester (including withdrawals) at JMU, left JMU with a cumulative GPA of 2.0 or higher, and less than two years have passed since his or her last graded semester (including withdrawals) must complete an Intent to Enroll Form in order to return to JMU. Intent to Enroll forms are available from the Office of the Registrar (jmu.edu/registrar). Deadlines for submission of Intent to Enroll Forms are:

    • Fall Semester: July 1                      

    • Spring Semester: November 1                  

    • Summer Session: April 1

  • Upon returning to JMU, students suspended for disciplinary reasons must complete a Re-Entry Interview with a staff member from the Office of Student Accountability and Restorative Practices.  Prior to a student’s return to JMU, he or she must contact the Office of Student Accountability and Restorative Practices at 540-568-6218 to schedule this interview.  A “hold” will be placed on your records until you have completed this interview.

 

Leaving the University for Academic Reasons

Continued enrollment at JMU depends upon an undergraduate student's ability to maintain satisfactory academic progress toward attaining a degree. The university measures this ability by the student's cumulative grade point average. To assist students in maintaining satisfactory progress, JMU has adopted academic standards designed to provide early identification of students who are experiencing academic difficulty and to provide timely intervention through academic support programs.

Academic Standing and Continued Enrollment

https://www.jmu.edu/registrar/students/academic_standing.shtml

Returning to the University after Academic Leave

Degree-seeking undergraduate students who have been absent from JMU for two or more years must re-apply for admission through the Office of Admissions. Undergraduates who have not attended JMU for one or more semesters but less than two years must complete an Intent to Enroll  form by the deadline for the term as indicated on the form. Students who left in good standing should submit the form to the Office of the Registrar. Students who left on probation or suspension must submit the form to the Director of Academic Student Services. All registration holds must be cleared before the student will be eligible to register.  The deadline for submitting Intent to Enroll forms is strictly enforced.

Deadlines for Submission of Intent to Enroll Forms:

  • Fall Semester: July 1

  • Spring Semester: November 1

  • Summer Session: April 1


Non-Returning and Leave of Absence Students

Enrolled students who intend to complete the current semester but who do not intend to return to JMU the subsequent semester (summer sessions excepted) should notify the Office of the Registrar.

For more information, see the JMU Office of the Registrar Handbook section on Withdrawal, Non-Returning and Reentry Procedures.

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