Leaving the University for Disciplinary Reasons

 To-Do List

  • Complete an address change form at JMU Mail Services in Madison Union.

  • Add a forwarding address or change your local address on your MyMadison account.

  • If you are living on campus, you must check out with hall staff.

 Are professors notified that a student was suspended or expelled?

Professors periodically receive a list of students who have withdrawn from the university. Names of suspended or expelled students will appear on that list as a student who has withdrawn but will not note that the withdrawal was a result of a suspension or expulsion.

 How are academic transcript/records affected by suspensions or expulsions?

Suspended and expelled students are considered to have a “disciplinary record” in the Office of Student Accountability and Restorative Practices; the Case File and record of the decision in the case will be retained as outlined in the JMU Student Handbook. For further information, visit www.jmu.edu/handbook and navigate to the section titled Records and Transcript Notations.

Disciplinary notations are not made on a suspended or expelled student’s transcript; it will appear as though the student withdrew from the university. Grades will appear on the transcript based upon the effective date of the suspension or expulsion and will be recorded in one of the following ways:

  • If the effective date of the suspension or expulsion occurs prior to the deadline to add/drop classes for that term, the student will have all classes dropped from their schedule and the student will not be charged for tuition. There will be no notation that the student withdrew from JMU as “W” grades were not applied to the transcript. It will appear as if the student did not attend that term.
  • If the effective date of the suspension or expulsion occurs after the add/drop period but before the deadline to withdraw from the university with full tuition refund, then the transcript will note “W” grades for enrolled classes and the student will receive a tuition refund.
  • If the effective date of the suspension or expulsion occurs after the deadline to withdraw from the university with full tuition refund but before the end of the course adjustment period (i.e. “the withdrawal deadline”), then the student will receive all “W” grades for enrolled classes. Full tuition charges will apply.
  • If the effective date of the suspension or expulsion occurs after the course adjustment period then the student will receive “W” grades in all classes they are passing and “F” grades for all classes they are failing at the effective date of the suspension or expulsion. Full tuition charges will apply.
  • For enrollment dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit edu/registrar.

For any student who receives an immediate suspension or expulsion, regardless of academic year, the immediate suspension or expulsion will be deemed effective for the most recent semester the student attended, which may mean a loss of academic credits for that semester. Further, an immediate suspension will begin on the date of the initial Administrative Case Review even if the final decision in the case goes through appeal.

 Will tuition be refunded?

Tuition will only be refunded for suspensions or expulsions when the effective date of the suspension or expulsion is prior to the deadline to withdraw from the university with a cancellation of tuition charges and refund; tuition will not be refunded as a result of suspensions or expulsions enacted at any other point in the semester. For relevant dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar. For questions regarding student accounts or billing, contact the University Business Office at 540-568-6505 or visit jmu.edu/ubo.

 Are on-campus living costs refunded?

Not typically; refunds for on campus living costs are at the discretion of the Director of Residence Life. For further questions, contact the Office of Residence Life at 540-568-4663 or visit jmu.edu/orl.

 Are meal plans refunded?

Suspended and expelled students will receive a prorated refund of their meal plan. For further questions, contact JMU Dining Services at 540-568-6446 or visit jmu.edu/dining.

 What happens to a suspended or expelled student’s financial aid?

In most circumstances, if a student does not complete the enrollment period that the aid was awarded for, the funds must be returned and/or the funds will be canceled. For further questions, contact the Office of Financial Aid and Scholarships at 540-568-7820 or visit jmu.edu/financialaid.

 Can suspended students take classes at another college or university?

Suspension only prevents a student from earning credit at JMU during the suspension period. However, students seeking credit at another institution that they intend to transfer to JMU upon their return need approval for transfer credit from the Registrar’s Office before registering for courses. For further questions, contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.

Leaving the University for Sexual Misconduct/Title IX Sexual Harassment

 To-Do List

  • Complete an address change form at JMU Mail Services in Madison Union.

  • Add a forwarding address or change your local address on your MyMadison account.

  • If you are living on campus, you must check out with hall staff.

 Are professors be notified that a student was suspended or expelled?

Professors periodically receive a list of students who have withdrawn from the university. Names of suspended or expelled students will appear on that list as a student who has withdrawn but will not note that the withdrawal was a result of a suspension or expulsion.

 How are academic transcripts, grades, and records affected by suspensions or expulsions?

In cases where a Responding Party/Respondent is found responsible for and suspended or expelled for sexual violence, defined as physical sexual acts perpetrated against a person’s will or against a person incapable of giving consent, a notation will be placed on the Responding Party/Respondent’s transcript for the duration of the suspension or expulsion. If a Responding Party/Respondent withdraws while under investigation for an allegation of sexual violence, a notation will be placed on the Responding Party/Respondent’s transcript until a final decision in the case is rendered. Such notations will read, as applicable:

  • Expelled for violation of Student Standards of Conduct

  • Suspended for violation of Student Standards of Conduct

  • Withdrew while under investigation for violation of Student Standards of Conduct

Students receiving a transcript notation for a suspension will have it automatically removed by the Office of the Registrar once the suspension period has ended. After a period of three years, students may contact OSARP to request removal of a notation for good cause shown.

  • Suspended and expelled students are considered to have a “disciplinary record” in the Office of Student Accountability and Restorative Practices; the Case File and record of the decision in the case will be retained as outlined in the JMU Student Handbook. For further information, visit www.jmu.edu/handbook and navigate to the section titled Records and Transcript Notations. Also see information on the previous page regarding transcripts.

  • Grades will appear on the transcript based upon the effective date of the suspension or expulsion and will be recorded in one of the following ways:If the effective date of the suspension or expulsion occurs prior to the deadline to add/drop classes for that term, the student will have all classes dropped from their schedule and the student will not be charged for tuition. There will be no notation that the student withdrew from JMU as “W” grades were not applied to the transcript. It will appear as if the student did not attend that term.

    • If the effective date of the suspension or expulsion occurs after the add/drop period but before the deadline to withdraw from the university with full tuition refund, then the transcript will note “W” grades for enrolled classes and the student will receive a tuition refund.

    • If the effective date of the suspension or expulsion occurs after the deadline to withdraw from the university with full tuition refund but before the end of the course adjustment period (i.e. “the withdrawal deadline”), then the student will receive all “W” grades for enrolled classes. Full tuition charges will apply.

    • If the effective date of the suspension or expulsion occurs after the course adjustment period then the student will receive “W” grades in all classes they are passing and “F” grades for all classes they are failing at the effective date of the suspension or expulsion. Full tuition charges will apply.

    • For enrollment dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.

  • For any student who receives an immediate suspension or expulsion, regardless of academic year, the immediate suspension or expulsion will be deemed effective for the most recent semester the student attended, which may mean a loss of academic credits for that semester. Further, an immediate suspension will begin on the date of the initial Administrative Case Review even if the final decision in the case goes through appeal.

 Will tuition be refunded?

Tuition will only be refunded for suspensions or expulsions when the effective date of the suspension or expulsion is prior to the deadline to withdraw from the university with a cancellation of tuition charges and refund; tuition will not be refunded as a result of suspensions or expulsions enacted at any other point in the semester. For relevant dates and deadlines contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar. For questions regarding student accounts or billing, contact the University Business Office at 540-568-6505 or visit jmu.edu/ubo.

 Are on campus-living costs refunded?

Not typically; refunds for on campus living costs are at the discretion of the Director of Residence Life. For further questions, contact the Office of Residence Life at 540-568-4663 or visit jmu.edu/orl.

 Are meal plans refunded?

Suspended and expelled students will receive a prorated refund of their meal plan. For further questions, contact JMU Dining Services at 540-568-6446 or visit jmu.edu/dining.

 What happens to a suspended or expelled student’s financial aid?

In most circumstances, if a student does not complete the enrollment period that the aid was awarded for the funds must be returned and/or the funds will be canceled. For further questions, contact the Office of Financial Aid and Scholarships at 540-568-7820 or visit jmu.edu/financialaid

 Can suspended students take classes at another college or university?

Suspension only prevents a student from earning credit at JMU during the suspension period. However, students seeking credit at another institution that they intend to transfer to JMU upon their return need approval for transfer credit from the Registrar’s Office before registering for courses. For further questions, contact the Office of the Registrar at 540-568-6281 or visit jmu.edu/registrar.

Returning to the University after Disciplinary Leave

 Steps to Return

  • Students seeking to return to JMU following a suspension must submit Undergraduate re-entry forms to the Office of the Registrar. The deadlines for submission of these forms are typically several months before the start of the semester in which the student is planning to return. For information relevant to re-entry, suspended students are encouraged to refer to the Academic Student Services website at jmu.edu/acstudserv/reentry.shtml

  • Students suspended for disciplinary reasons must complete a Re-Entry Interview with a staff member from OSARP.  Prior to a student’s return to JMU, they must contact OSARP at 540-568-6218 to schedule this interview.  A “hold” will be placed on your records until you have completed this interview. 

The Office of the Registrar strongly recommends that you do NOT wait until the deadline to submit your Intent to Enroll Form; submit your re-entry form at least two weeks before the submission deadline. The Office of the Registrar begins processing re-entry forms at least six weeks prior to the stated semester/term deadlines. During peak processing times (early April, early July, and early November) it will take at least 3-4 weeks for processing.

Leaving and Returning to the University for Academic Reasons

 Leaving for Academic Reasons

For information on academic standing and continued enrollment, visit the Office of the Registrar's website at https://www.jmu.edu/registrar/students/academic_standing.shtml

 Returning to the University after Academic Leave

For information on returning to the university, visit the Office of the Registrar's website at https://www.jmu.edu/registrar/students/Reentry.shtml

Non-Returning and Leave of Absence Students

 Information for Non-Returning and Leave of Absence

For information on withdrawal, non-returning, and reentry procedures, visit the Office of the Registrar's Handbook section titled Withdrawal, Non-Returning and Reentry Procedures.

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