*All students and accompanying adults must register in advance in order to attend madiSTEM. The information below describes the registration process for individuals and small groups (2-6 students). 

Registration for Students in Grades 6-8 (Individuals and Small Groups): Three Required Steps

Step 1: Enter the online lottery. (February 21st - February 28th)

All individual students and small groups who want to attend madiSTEM must enter the online lottery via the link at the bottom of this section.  The form to enter the lottery will be open from 9 am on Monday, February 21, 2022 until 9 pm on Monday, February 28, 2022.  Students can enter the lottery as either as an individual or within a group, but each student can only enter the lottery once.  Entering the madiSTEM lottery does NOT guarantee you a spot in the conference.  All students who enter the lottery will either be accepted into the conference or placed on a waiting list.  Students who are accepted must then complete additional steps to finish their conference registration and secure their spot.  A randomized lottery system will be used to determine which students are accepted into the conference.  This means that acceptance into the conference is not a first-come, first-served process.  Please remember to check your calendar before entering the lottery to ensure that the student will be able to attend madiSTEM if accepted.

Acceptance decisions will be emailed by Noon on Wednesday, March 2nd from madistem@jmu.edu. If you are accepted into madiSTEM, you will be emailed instructions for finishing your online registration to secure your spot at madiSTEM and enter your preferences for workshop tracks. Failure to finish your online registration by submitting the Online Registration Form within the prescribed time will forfeit your spot at madiSTEM, and your spot will be offered to a student on the waiting list.  See the registration timeline below for important dates for this process. 

The Two Types of Lottery Entries
(Open to all students, grades 6-8, but each student may be entered in only 1 of these 2 ways.)

  • Individual Entry: Students who enter the lottery as individuals will be accepted or waitlisted on an individual basis. If you enter multiple students in the lottery as individuals, it is possible that not all of them will be offered spots in the conference, and the students will not be able to attend together.
  • Group Entry: Students who want to attend with their siblings, classmates, friends, etc., can enter the lottery as a group of 2 to 6 students.The entire group will be accepted or waitlisted as a single unit.  A single adult contact enters the entire group in the lottery at one time, serves as the email contact for the entire group for acceptance decisions and instructions, and is responsible for making sure each student in the group finishes their online registration and submits their release form packet on time if the group is accepted. To enter a group in the lottery, the leader will need to know the first and last name, grade, school name, and home or school zip code of each student in the group. Note that group entries in the lottery are limited to groups of size 2-6.

 

Link to Lottery Entry Form (Lottery Sign-up has ended.)

 

Step 2: Finish the student's online registration by submitting the Online Registration Form by the deadline in the student's acceptance email. (Starts March 2nd)

Accepted individuals and groups will be emailed instructions for completing the online registration form.  This step is required to secure your spot.  Failure to complete the online registration form by the deadline listed in the emailed instructions will forfeit your spot at madiSTEM, and your spot will be offered to a student on the waiting list. Completing the online registration form is an individual process for each student. The form will ask for additional contact information, lunch preferences, t-shirt sizes, and the student’s top choices of workshop tracks.  The individual workshop tracks fill on a first-come, first-served basis, so it’s possible that some of the choices will be not be available when you complete your registration.  Please have backup choices planned and try to complete your registration as soon as possible for the widest selection of workshop choices. 

 

Step 3: Complete and submit release forms and bring your proof of COVID-19 vaccination or negative test to the conference. (Digital forms submitted by March 23rd OR bring paper forms in person March 26th)

The Parent/Guardian Form Packet contains liability release documents, a COVID-19 assumption of risk form, and a consent related to program evaluation. The Youth Assent Packet contains an assent form related to program evaluation.  Students must have a parent/guardian complete and sign both the release form and COVID-19 assumption of risk form in order to attend. The consent and assent forms are optional, and further details regarding these documents are included in the instructions in the form packets.

Links to complete these form packets via Adobe Sign will be emailed to the parent email address listed on each student's conference registration form using the Adobe Sign platform.  We expect to send these emails during the week of March 7th. Copies of the packets are also posted on the Release Forms page on this site.

There are two options for submitting your forms:

  • Complete and submit the forms digitally by Wednesday, March 23rd, using the Adobe Sign links that you received in your email OR 
  • Bring completed paper forms with you on Saturday, March 26th, to turn in when you arrive at the madiSTEM conference.

See our COVID-19 Safety plan for more information about the proof of COVID-19 vaccination or negative COVID test that will be required for all participants.  Proof of vaccination/negative test must be presented by all participants when they arrive at the madiSTEM conference on Saturday, March 26, 2022, and cannot be submitted in advance.

If you are dropping off your child at madiSTEM, please come inside with them until they are checked in. If your child is coming to the conference with someone other than a parent/guardian, please triple-check that they have a completed and signed release/permission form and COVID-19 assumption of risk form and their proof of vaccination/negative test with them when they leave for the conference.

 

2022 madiSTEM Registration Timeline (Individuals and Small Groups)

Registration timeline for individuals and small groups

Monday, February 21 (opens 9 am) – Monday, February 28 (closes 9 pm)

madiSTEM online lottery open on the madiSTEM website.


By Noon on Wednesday, March 2

Acceptance and Waitlist Decisions Announced via Email


Wednesday, March 2 (opens at 5 pm) - Monday, March 7 (closes at 9 pm) 

Students Accepted via the Lottery Submit the Online Registration Form to Finish their Online Registration

(Complete this form early for the best selection of workshop choices.)


Monday, March 7 - Tuesday, March 8

On a rolling basis, students accepted from the waitlist are notified by email and complete online registration by the deadline listed in their acceptance email.


Wednesday, March 23

Deadline to submit completed Release and COVID-19 Assumption of Risks Forms signed by a parent/guardian if submitting these forms digitally.


Saturday, March 26

Proof of vaccination/negative test must be presented at conference check-in by all participants.  

Participants who did not submit their Release and COVID-19 Assumption of Risk Forms digitally by the deadline must submit paper versions of these forms signed by a parent/guardian at conference check-in.  

 

Registration for Adults Accompanying a Student to madiSTEM

A parent or teacher may attend madiSTEM with a registered student, but all adults attending the conference must either stay with one specific student all day or remain in the conference-designated adult space all day.  The adult space is primarily intended for chaperones of groups who must remain in the building during the conference.  Other parents/teachers who do not want to stay with one student throughout the day are strongly encouraged to explore alternate locations at JMU or in Harrisonburg instead of staying in the building. A list of suggestions of such locations will be provided.

Any adults who plan to stay at madiSTEM with their student(s) need to register for the conference after their student has finished both phases of online registration (not during the lottery phase). The emailed instructions for accepted students will include information for how to register as an adult accompanying accepted students. Note that attending adults must follow all portions of the conference COVID-19 safety plan, including requirements about presenting proof of vaccination/negative test.


How to Cancel Your Registration or Lottery Entry If You Can No Longer Attend

If you discover after registering/entering the lottery that you can no longer attend madiSTEM, it is extremely important that you cancel your registration/lottery entryby emailing madistem@jmu.edu as soon as possible. No-shows waste our limited financial resources and take spaces in workshops that could be filled with other interested participants.  By canceling your registration if you cannot attend, you help us to accommodate more students and keep madiSTEM free for all participants.

Back to Top