Employee Tuition Assistance

 Who is eligible for tuition benefits?

All employees except student employees and most affiliates are eligible for tuition assistance under the Tuition Waiver program. Only full-time classified and full-time faculty are eligible for tuition assistance under the Tuition Reimbursement program.

 What is the difference between the tuition waiver and tuition reimbursement?

Tuition waiver means that the university will waive the standard undergraduate and graduate tuition costs required to complete an education course offered by the university. The class does not have to be job related.

Tuition reimbursement is available for employees taking an approved course at another education institution. The cost of the class will be reimbursed if the program is to train employees on:

  • the use of new or modified equipment
  • skills and knowledge required by changes in current positions
  • that maintains or improves skills required in the job
  • to meet degree requirements in a program for which the employee is enrolled and the university does not offer an equivalent course.

 How do I apply if I just want to take random courses?

All non-degree seeking students must complete the online Non-Degree Seeking Student Application through the Outreach and Engagement website. You must complete this application for each semester you wish to enroll as a non-degree seeking student. There is a non-refundable $20 application fee each semester.

 How do I know what courses are being offered and the course/section numbers?

The Schedule of Classes is on MyMadison. Go to the JMU home page and then "Current Students", and click on MyMadison. Click on Class Search. For an updated list of available courses through Outreach and Engagement contact them directly.

 How do I register for classes?

*If the course you wish to take is in the JMU catalog and does not have an OP section number (ex: ACTG410 section 0001), follow steps 1 and 2 below to register yourself for the course through e-campus.

*If the course you wish to take is offered exclusively through Outreach & Engagement and has an OP section number (ex: EDUC 501 section OP01), Outreach will register you for the course you indicated. It is your responsibility, however, to verify that you are enrolled in the correct course.

STEP 1: Apply
First you will need to complete a JMU Community Student (non-degree seeking student) application which can be found on the Outreach and Engagement website. There is a $20.00 non-refundable application fee. Outreach and Engagement can assist you if you are interesting in entering the Adult Degree Program offered through Outreach and Engagement.

When your application has been processed and accepted you will be assigned a Student ID number (Please note that your student ID number is different than your employee ID number) and student email address (current employee email with @dukes.jmu.edu instead of @jmu.edu) You will be provided instructions for activating your student email account.

STEP 2: Register 
Log in to MyMadison, click the Student tab and enter the Student Center search to register for the course(s).

STEP 3: Submit the Tuition Waiver Form
Complete the Request for Waiver of Tuition and submit the approved and signed form to Human Resources.

 Does my spouse or my dependent(s) qualify for Tuition Waiver or Reimbursement?

Unfortunately, the university does not offer tuition benefits to spouses or dependents.

 Can I take graduate level courses through the Tuition Waiver Program?

Yes, however, graduate level courses require permission from the department offering the class before an employee may register.

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