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III. Faculty Employment Policies and Procedures

III.K. Grievances

III.K.1. Grievable Actions          

III.K.2. Procedures

III.K.1. Grievable Actions

Any instructional faculty member may initiate a grievance procedure alleging violation of existing policies or established practices as applied to the grieving faculty member concerning the faculty member's role as an instructional faculty member. However, if a faculty member's grievance is addressable by other procedures described in the Faculty Handbook, those must be followed.

Grievances shall be filed within six months of the most recent alleged violation, or they will be dismissed as untimely. Each college shall establish a standing committee to hear grievances by instructional faculty members concerning their roles as instructional faculty members.

A&P faculty members and instructional faculty members grieving actions concerning any administrative roles or assignments may initiate grievances with their administrative supervisors, and any appeals from the supervisor's decision on the matter shall be given to the next level supervisor. That official's decision on the matter shall be final, and no further appeals will be available.

III.K.2. Procedures

III.K.2.a. Complaint and Response
An instructional faculty member who believes he or she has a grievance concerning his or her role as an instructional faculty member shall present a complaint in writing to AUH to seek a resolution at the lowest level possible. The grievance statement shall set forth the alleged violation of existing policy or established practices. This document shall contain a concise statement of the facts relevant to the grievance, the approximate date on which the alleged action took place and the redress sought. The AUH shall meet with the grievant within 10 days to discuss the matter. The AUH has 10 days from the date of the written grievance to issue a response in writing to the grievant.

III.K.2.b. Appeal

III.K.2.b.(1) If the grievant is not satisfied with the AUH's response, he or she may, within five days of receiving the response of the AUH, appeal in writing to the appropriate standing committee established by the college, with a copy to the AUH, explaining the grievance and describing the actions taken thus far and their results. The AUH has five days to file a response to the grievant's appeal with the standing committee hearing the grievance.

III.K.2.b.(2) The standing committee shall have no more than 15 days to review the material presented, meet with the grievant and the AUH to discuss the matter, if the committee chooses to do so, and file its report and recommendations to the dean, with a copy to the grievant and the AUH. The dean shall have five days to review the recommendation from the standing committee and to send his or her decision to the grievant with a copy to the AUH. The dean's decision will be final unless the decision rendered is different from the recommendation of the standing committee. If there is a difference between the two, the grievant has the option of appealing the dean's decision to the provost. This appeal to the provost must be made within five days of receiving the dean's decision and must be in writing. The provost has five days to review the materials submitted, meet with the grievant and others, if so desired, and render a decision, which is final.

III.K.2.c. Modifications to Procedure
If the grievance involves a person or group who is part of the process, the procedure will be modified so as to exclude that person or group either by bypassing a step in the procedure, or by substituting another person or group for the person or group already involved in the grievance, at the discretion of the provost. If the provost is the subject of a grievance, the president may appoint a substitute for the purposes of the grievance appeal.

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