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Each fall and spring semester, employers come to the JMU campus to interview for full-time positions and internships. The Recruiting Services Program enables you to explore a variety of job options and to interview for positions of interest to you without having to leave campus.

Utilizing the Recruiting Services Program is only one method you can use to conduct a job search and does not represent the most effective means of getting a job for everyone. It is imperative that you supplement on-campus interviews with other job search methods. Meet with a Career and Academic Advisor on the 3rd floor of the Student Success Center to identify additional resources that may correspond with the goals of your job search.

This document contains information on:

  • Student Eligibility
  • No Show/Late Cancellation Policy
  • Interview Etiquette
  • Job Search Ethics
  • Phone Interview Etiquette
  • Glossary of Terms

Student Eligibility

Undergraduate students are eligible to participate in the Recruiting Services Program during their sophomore and junior years for internship interviews; and up to two semesters prior to graduation for full-time employment. Graduate students are eligible to interview for full-time jobs up to two semesters prior to their graduation date. Students must be currently enrolled at JMU pursuing the completion of a degree program or may be recent graduates within one year of their graduation date. Interviews are held in the CAP Interview Center on the 3rd floor of the Student Success Center, unless otherwise noted on the job descriptions.

Fraudulent Job Postings/Scams

Recruit-A-Duke is a powerful job search tool with many legitimate opportunities for students from well-known and respected companies and organizations. Despite the extensive efforts of our staff members and the software providers, however, fraudulent postings sometimes make their way onto the system. Please be aware that while we are diligently examining each job posting to ensure the integrity of Recruit-A-Duke, the system is not 100% secure from these types of scams. We wanted to take a moment to remind you to be actively investigating the legitimacy of a job posting before applying, providing them any of your personal information, or submitting a resume. Unfortunately scammers are hoping to use the system as a way to gain personal information from students. The good news is this can be easily prevented by being sure that you are carefully reviewing each job posting and employer before submitting anything to them. Be sure to review all available information such as an employer’s website, address and contact information, as well being aware of the following alerts to a possible scam:

  • You must give your credit card or bank account numbers, or copies of personal documents - but you get nothing in writing.
  • You must send payment by wire service or courier.
  • You are offered a large payment or reward in exchange for allowing the use of your bank account - often for depositing checks or transferring money.
  • You receive an unexpectedly large check.

To learn more about Fraudulent Job Postings watch this video.

No Show/Late Cancellation Policy

When you sign up for an interview time, you are making a commitment to attend that interview. Late cancellations (not made at least 48 business hours in advance) are not acceptable. If you fail to appear for an interview, or make a last-minute cancellation, you are considered a "No Show".* Your Recruit-A-Duke account will be deactivated and you will be unable to sign up for any new/additional interviews on campus. To be reinstated in Recruit-A-Duke, you must send a letter of apology via email to the employer and copies to recruitaduke@jmu.edu and your Department Chair. Two "No Show" offenses will result in a loss of all on-campus interviewing privileges.

* The No Show/Late Cancellation Policy is not applicable to Room Only schedules, as employer-candidate correspondence is managed outside of the Recruit-A-Duke system and cannot be tracked and verified justly by our office in the event of a missed interview. However, it is our strong recommendation that the same principles of interviewing etiquette and professionalism are applied. When you sign up for an interview, you are making a commitment to attend that interview.

Interview Etiquette

You are responsible for remembering the dates and times of your interviews.

Please report promptly for your interview, preferably 10 minutes early, and wait in the lobby area of the Interview Center.

Always bring an extra copy of your resume with you to the interview.

A thank-you note is considered proper etiquette and should be emailed soon after each interview.

Job Search Ethics

It is unethical to use the Recruiting Services Program for the sole purpose of practice interviews. In accepting an invitation for an office visit, you are indicating your serious interest in that organization. Misrepresenting who you are or the qualifications you possess is unethical and may result in termination of employment once it is uncovered.

Once you have accepted a job offer, your job search is concluded. At this time, you must notify other employers with whom you may have scheduled interviews to indicate that your status is no longer active/searching. Give careful consideration to your options before making a decision; once you accept a position you are obligated to take that commitment seriously.

Phone Interview Etiquette

Following are some suggested guidelines to assist you in making a favorable and professional impression with employers.

1. Your Voicemail - Make sure your voicemail has a professional-sounding message. Remove any inappropriate language, music and other recordings. Employers begin to form an impression of you through their phone contact with you.

2. Return Employer Phone Calls Promptly - Employers are very busy and do not want to spend unnecessary time contacting you. Return phone calls during normal business hours as soon as possible. The longer you wait to return a call, the greater the likelihood that employers will assume you are not interested in the position.

3. Interviewing Over the Phone - Some employers may want to conduct an initial screening interview with you by phone. Be prepared for this. If you are not prepared to interview by phone when an employer calls, request to set up an interview appointment at a mutually convenient time. The interview should be set up within the same week the employer contacts you. Once a time has been set, make sure you do not miss the phone call. Most phone interviews last anywhere from 15 to 30 minutes.

4. Conducting the Phone Interview - You should be prepared to discuss your qualifications, experience, skills, abilities and education as you would during a face to face interview. Prepare ahead of time and outline the points you want to make on paper to make sure you cover all the necessary information. Remember, the employer cannot see you, so it is appropriate to have a written outline in front of you to assist you in answering questions. If you are unfamiliar with interview techniques, read over some of our web resources here. Be able to give the names and phone numbers of at least 2-3 references.

5. Know the Next Step - Before the conversation ends, make sure you know the next step in the process. Find out when you can expect the employer to contact you again or when it is best for you to call and follow up.

6. Interviewing Off-Campus - If the employer invites you to an interview off campus, make sure you write down immediately all the pertinent information including the day and time of the interview, the business address and directions, the name(s) of the people you will be interviewing with and any other relevant information. Be on time and take copies of your resume with you.

7. Follow Up with the Recruiting Services Office - When an employer invites you for an interview, please let the On-Campus Interviewing Program Coordinator know for future reference. Let the Coordinator know if you were offered a position and if you accepted.

Glossary of Terms

Preselect Interview: An interview in which students/alumni meeting the Event Requirements submit their resumes to the employer via Recruit-A-Duke. The employer reviews the resumes and then chooses the candidates they wish to interview. 

Preselects:
 Candidates whom the employer has chosen to interview. 

Alternates:
 The employer may choose a list of supplemental candidates who many sign up if there are remaining interview time slots after the Preselects have had first opportunity to sign up. During the signup period, the Preselects have the right to sign up, then the Alternates are allowed to sign up during the latter part of the period.

Open Interview:
 An interview in which students/alumni meeting the Event Requirements can sign up for interview time slots and submit their resumes to the employer. 

Resume Books:
 Having a current resume uploaded on Recruit-A-Duke allows your resume to be included in resume books for those employers that have been granted access by Recruiting Services with the capability to search through resumes in the system. The resume book in which your resume will be included is determined by the information you provide in your academic profile. If your account goes into a “soft-blocked” status which indicates that you haven’t logged in for 60 days or more, your resume will be excluded from the online resume books in Recruit-A-Duke. You can also opt out of Resume Books on the Privacy tab under Profile on your account.

Last updated 11-7-14

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