Both internal and external groups can host Programs, Events and Camps (PEC) at JMU involving minor participants. All PECs must meet the minimum standards required of JMU Policies to include background checks and training of personnel working with minors. All PECs that have minor participants on JMU's Campus must register and be approved by the Office of Youth Safety prior to the activity start date.
Get Started with the Office of Youth Safety
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Step One: At least 30 days prior to the PEC start date, complete the Office of Youth Safety Registration Form to identify the requirements of the PEC and alert the Office of Youth Safety who will approve overall compliance. The Office of Youth Safety Registration Form is only required for PECs working with minors, which are defined as students under 18 who are not JMU students. Please review JMU Policies 3115 & 3117 regarding programs involving minors.
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Step Two: The Office of Youth Safety will follow up via email to the listed PEC Director with the Office of Youth Safety requirements.
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Step Three: JMU Supporting Unit and/or PEC Director compiles, retains, and submits required documentation to the Office of Youth Safety 10 days prior to PEC start date, which at minimum will include the Compliance Checklist, Minor Participant Roster, Minor Emergency Contacts, PEC Staff Roster, and PEC Staff Emergency Contacts.
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Step Four: The Office of Youth Safety reviews submitted documentation and verifies completion of Criminal Background Check and Authorized Adult Training
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Step Five: The Office of Youth Safety will notify JMU Supporting Unit and/or PEC Director of their status as soon as review has occurred and approval of PEC operations. Status will be provided no later than 72 Hours prior to PEC start date.
JMU Hosted/Endorsed PECs
JMU Hosted/Endorsed Definition
- A camp, clinic, workshop, conference, or educational activity operated by a JMU entity, with a JMU supporting unit that has received authorization from the Office of Youth Safety.
- Has a JMU Supporting Unit which is hosting or endorsing the activity.
JMU Hosted/Endorsed Submission Requirements
- Must use the Office of Youth Safety Forms
- May use organizational forms distributed prior to April 2024
- Must complete background check through the Office of Youth Safety (approximate cost of $30/staff member). The Office of Youth Safety uses the TrueScreen vendor consistent with internal hiring.
- Must complete the Office of Youth Safety Authorized Adult Training
Non-JMU Affiliated PECs
Non-JMU Affiliated Definition
- A camp, clinic, workshop, conference, or educational activity that occurs within JMU Facilities, but does not have a JMU Supporting Unit.
Non-JMU Affiliated Submission Requirements
- May use the Office of Youth Safety or Organizational Forms
- Non-JMU Affiliated organizations and entities that operate programs or activities in University facilities or on University property, on or off campus, involving minors must conduct and provide documentation to the Office of Youth Safety of criminal records checks of their employees, volunteers, and representatives that meet university standards.
- Must complete authorized adult training of organizations choice that meets the minimum standards required of JMU’s Policies. May use the Office of Youth Safety Authorized Training.