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November 2016

Recapping the 44th Annual Faculty & Staff Years of Service Recognition Programs

On October 13 and 14, JMU recognized 242 faculty and 201 staff members during Years of Service Recognition programs. Together, this group represents over 5,800 years of service to the university. Special recognition goes to the following individuals for milestone years of service: Becky Hinkle, Card Services, and William O’Meara, Philosophy & Religion, for 45 years of service; Lance Kearns, Geology & Environmental Science, Jack McCaslin, Art Design & Art History, Roger Soenksen, School of Media Arts, and Bill Whitmire, Telecommunications, for 40 years of service.

University Closings Due to Inclement Weather

With winter weather on the horizon, we are preparing for the possibility of inclement weather delays and closures. Decisions to close all non-essential university operations will be posted on the JMU website and broadcast via text and email alerts. Most university employees are considered "non-designated" employees and are not required to work when the university is closed. However, to continue to provide services to students, some positions are considered "designated" and these employees must report to work when the university is officially closed due to inclement weather or other emergency conditions. Designated employees earn compensatory leave for hours worked up to the maximum number of hours of their normal work shifts. Hours worked over the normally-scheduled shift will be compensated in accordance with the Fair Labor Standards Act (FLSA) for the excess time worked (i.e., overtime leave earned), provided employees are in a non-exempt classification. When inclement weather or other emergency conditions create transportation difficulties that result in an employee’s late arrival, supervisors may authorize up to two hours of such lost time as an authorized absence not charged as leave. Supervisors should decide each case on its own merits. Any hours worked by non-designated employees during an authorized closing will be paid and not credited with compensatory leave. Please review JMU Policy 1309-University Closings, Class Cancellations and Exam Postponements Due to Inclement Weather or Emergencies to learn more regarding closing decisions, the cancellation of classes, the difference between designated and non-designated staff, and compensation for hours worked during an inclement weather closure.

Jury Duty and Civil and Work-Related Leave

Civil and Work-Related Leave may be granted when an employee is summoned to appear for jury duty. This leave type is granted by the Leave Coordinator and a copy of the summons and a work excuse from the Clerk of Court for each date served is required prior to awarding leave. The employee will be granted Civil and Work-Related Leave for those hours served as well as adequate travel time. All other leave taken for the day must be recorded as Personal Leave. Employees who appear for jury duty for four or more hours in one day, including travel time, will not be required to start a work shift that begins on or after 5:00 p.m. on the day of that service or that begins before 3:00 a.m. on the day following the jury duty. In this situation, the entire shift will be coded as Civil and Work-Related Leave. Advance approval by a supervisor is required to use all Civil and Work-Related Leave. See DHRM Policy 4.05-Civil and Work-Related Leave for more information.

Manager Leave Approvals in MyMadison

Effective November 17, managers of A&P faculty and classified employees will have the ability to review and approve/deny employee leave requests through the new My Approvals tab in MyMadison. Leave approvals will also be accessible through Mobile MyMadison under “Full Site”. Review the Manager Tutorial – Leave Approvals presentation for instructions on how to access the leave approval screens in MyMadison. If you need technical assistance, please contact the Information Technology Help Desk at 540/568-3555 or helpdesk@jmu.edu.

JMU is now CommonHealth Worksite Certified!

On October 29, Virginia Secretary of Administration, Nancy Rodrigues, came to campus to personally present JMU’s certification. State agencies that obtain the worksite certification through CommonHealth showcase their commitment to workplace wellness.

Find out more about this great program: http://www.jmu.edu/humanresources/…/commonhealth/index.shtml 

Keep Calm and be Well

Are you feeling stressed? Overwhelmed? Do you find it difficult to live in the present moment?

It’s not too late to participate in the JMU CommonHealth Fall 2016 Wellness Campaign, “Keep Calm and Be Well”. This campaign is intended to help faculty and staff become more aware of their mental and emotional health. The campaign has been running since October 10 and will continue through Friday, December 2, 2016. During the campaign, we are encouraging faculty and staff to take advantage of activities on and off campus that will foster mindfulness and improve emotional wellness.

Wellness Cards are available on the website to help you keep track of your activities. Completed Wellness Cards will be entered into a random drawing for a $100 gift card from The Studio Salon & Day Spa.. 

30 for the 30th

CommonHealth is turning 30 this year! To help celebrate 30 years of health, we want to challenge you and your coworkers to complete 30 challenges between now and September 2017.

Whether you are already fit or are a couch potato, a clean eater or a junk food junkie, step up your game to celebrate CommonHealth’s 30th anniversary! Most challenges are only a week; some are longer. If a time frame is not mentioned, try the challenge for at least two weeks. 

Save this document, track your progress, and return it to your Agency Coordinator, Tara Roe (roetb@jmu.edu or MSC 7009)


From the Desk of Santa

Are you constantly stepping on toys? Do you have enough room to hide them when guests come over? Check out this idea from a recent CommonHealth meeting:  Download and print this letter and wrap an open box with Christmas paper. Then, sit down with your kids and explain that Santa needs help this year! Santa needs each kid to fill a box with old toys so the elves don’t have to work so hard. If the box gets filled, elves will come pick it up! You can take the box to any of the local donation centers: Salvation Army, Goodwill, Mercy House, Gift and Thrift, etc. and help out children in need!

It’s never too late to grow your talents! Check out what Talent Development has to offer in the coming year …

2017 is almost here, and we’ve got great new workshops available to you. Whether you’re interested in our new content or a chance to meet our new Professional Development Specialist, Gail Napora, make plans now to discover ways to grow your skills and succeed in the new year. Click here to see the full list of our upcoming workshops and here for all of our new content. We hope to see you soon!

Kids’ Night Out at UREC!

Kids ages 5-12 are invited to rock climb, swim, and play in a safe and supervised environment at UREC! Cost is $20 per child.

  Date: Friday, December 9, 2016

  Time: 4:45 p.m. – 9:00 p.m.

Register at URECregister.jmu.edu

Questions? Contact Nora Osei at osei3mx@jmu.edu

Food, Fire and Travel Safety

See the Office of Risk Management’s November Safety Tips.

2016 & 2017 Holiday Schedule and University Closings



Human Resources is dedicated to customer service, a positive approach to change and the pursuit of excellence that promotes university and individual success.

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