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November 2015

2016 Holiday Schedule and University Closings

Timely Leave Reminders

As we approach the holiday season, please keep in mind that in accordance with Department of Human Resource Management Policy 4.25-Holidays, classified employees must either work on, or be on paid leave, the workday before and the workday after the holiday in order to be paid for JMU holidays. Taking unpaid leave the day before and the day after a holiday will result in unpaid holiday time. Contact Meghan Schaeffer, 540/568-3974,, with questions regarding this policy.

If you wish to use the 2015 Personal Day, it must be used on or by January 9, 2016 and taken in its full eight-hour increment.

Classified employees should review their current annual leave balance with their supervisor and plan to use hours that will exceed their maximum carry-over limit. Excess annual leave hours must be used before January 10, 2016.

As inclement weather approaches, detailed information about unscheduled campus closings is found in JMU Policy 1309-University Closings, Class Cancellations and Exam Postponements.

Deleting Leave Requests

If you need to delete a previously approved leave request, your supervisor will need to email Meghan Schaeffer,, in order to have it removed from the leave system. Any previously approved leave requests for November 23, 24, & 25 and December 22 and 23 will need to manually removed.

Need a Temp?

Does your department have a need for part-time, temporary administrative support? If so, our Temporary Administrative Pool may be able to help you find a candidate without having to conduct a formal recruitment. Applicants that are interested in temporary part-time employment opportunities at JMU can apply to the pool through JobLink. If you have a temporary hiring need please contact your Recruitment Specialist to learn more about the Temporary Administrative Pool.

Electronic I-9 Form

Human Resources is pleased to announce that we will be implementing an electronic version of the Form I-9 beginning on Monday, November 30 th. We strive to continually improve our processes to ensure positive change here at the university and the impact of the use of an electronic I-9 will be significant by:

  • improving efficiency to the new hire process,
  • saving time and preventing mistakes that paper forms seem to attract, and
  • increasing compliance with federal regulations.

Rest easy, departments will not need to implement any changes to its hiring process for new employees. Human Resources will continue to communicate and meet with employees to ensure a smooth onboarding experience.  

If your department hires student employees, please be on the lookout for a communication from Student Employment as to how this transition will impact the hiring of student employees.

Please contact Alicia Proctor, Onboard Specialist, at 540/568-4473 or if you have any questions.

Performance Evaluation Follow-up

As we conclude the 2014-2015 performance cycle, Human Resources would like to thank all supervisors and managers for completing and submitting their classified employee evaluations and IPDP’s to HR in a timely manner.

As previously announced and outlined in the revised Salary Administration Plan and Policy 1305 – Performance Evaluation for Classified Employees, this year JMU provided five performance rating levels to choose from: Below Contributor, Moderate Contributor, Contributor, High Contributor and Extraordinary Contributor. HR received positive feedback on the new ratings as it allowed supervisors more flexibility when rating employee’s performance.

Now that evaluations are completed, supervisors often ask what they can do to prepare for next year. Human Resources would like to provide the following best practices for supervisors to follow throughout the year.

  • Review Classified EWP’s (employee work profile/position description) in Position Link to ensure the duties and responsibilities are accurate and up to date.
  • Review IPDP (individual professional development plan) periodically and research development opportunities.
  • Conduct periodic one on one touching base meetings with employees to review performance and to set goals and expectations for the new performance year. Use these periodic meetings to communicate both positive and areas of improvement that may be needed throughout the performance cycle.
  • Address any performance issues as they occur rather than hold off until the issues become larger. Remember, nothing should be a surprise come evaluation time.

Please visit the HR website for additional performance resources and to contact your HR Consultant for support, guidance and to answer any questions you might have.

Job Shadow Day

Human Resources hosted JMU Job Shadow Day on Thursday October 29th. Approximately 150 eighth graders from Harrisonburg and Rockingham County public and private schools were greeted by the Duke Dog and heard words of wisdom and encouragement from Coach Kenny Brooks. The students then broke into groups to visit a variety of departments to learn more about areas they may like to study and work in the future. The students and their chaperones met for lunch at E-Hall to complete the morning’s activities. Human Resources extends a very big THANK YOU to the departments and employees whose time and effort made this year’s JMU Job Shadow Day another enlightening, fun and successful event for area youth.

It’s Time to Think About Your Professional Development

2016 is almost here! Are you already feeling a time crunch? Training and Development has many new offerings that are short and sweet and will fit right into your busy schedule. The SuperShort workshops are 60 minutes long, and the Maximizing Minutes workshops are 90 minutes long.  Also, the new Training and Development workshop calendar for 2016 is up and ready to go. Would you like to come to a workshop? Click here to see what’s new for 2016.

An Invitation from CommonHealth at JMU

If you are a current tobacco user, CommonHealth at JMU invites you to partner with us on our year-long campaign: “Let’s Kick Butt!”  The campaign will begin on November 17, 2015 (which is the Great American Smoke Out Day) and will run until November 17, 2016.  Throughout the year, participants will receive encouragement to help them kick their tobacco habit and incentives as they reach milestones in their tobacco-free journey.  Participants who remain tobacco free for the entire year will be entered in a drawing for a GRAND PRIZE at the end of the campaign.  If you would like to make your tobacco habit a thing of the past, email by November 17th letting us know that you want to be a participant and tell us WHY you want to quit.  We look forward to partnering with you as you make this healthy choice!

Kids’ Night Out at UREC

Kids ages 5-12 are invited to rock climb, swim, and play in a safe and supervised environment at UREC! Cost is $20 per child.

   Date: December 4, 2015

   Time: 4:45 p.m. - 9 p.m.

Register at UREC with FLEX or at with CREDIT CARD.
Questions? Contact MC Sowder at!

Thanksgiving and Safety

See the Office of Risk Management’s November Safety Tips at


Join the conversation on FacebookTwitter @JMUJobs and HR’s LinkedIn Group


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