HR Update

March 2014 HR Update

2014 Modified Summer Schedule Announcement

Human Resources is pleased to announce that President Alger and the Senior Leaders have approved a modified summer work schedule for James Madison University. The feedback you provided regarding last year’s pilot program was very helpful in making the decision to offer such a program again this summer.

The university will adopt a modified summer schedule for Monday, May 12 through Friday, August 15, 2014.

University business hours of operation will be 8:00 a.m. – 5:00 p.m. Monday – Thursday. University business hours of operation will be 8:00 a.m. – noon on Friday.

  • Full-time employees must work a 40-hour workweek.
  • Employees may work past noon on Fridays to fulfill their 40-hour workweek.
  • Alternate or flexible work schedules that meet the 40-hour workweek are acceptable with supervisory approval. Supervisors are encouraged to contact their HR Consultant for additional guidance, if needed.
  • Departments and supervisors who have employees working an adjusted schedule after noon on Fridays will determine customer service expectations.

If you have questions regarding the modified summer work schedule, please contact Dianna Banks, Human Resources, at (540) 568-3974, or banks2dl@jmu.edu.

VRS Hybrid Retirement Plan Opt-In Period

Eligible members may elect to opt into the VRS Hybrid Retirement Plan during a one-time election period which ends Wednesday, April 30. Human Resources informational sessions are available to assist you in your decision-making process.

ICMA-RC 457 One-on-One Retirement Counseling Visits

ICMA-RC offers individual consultations for employees interested in discussing their 457 or VRS Hybrid defined contributions accounts.

UNUM Long-Term Disability Open Enrollment

Open enrollment for UNUM long-term disability will occur March 14-April 4 with the coverage becoming effective Thursday, May 1. During this open enrollment period, you may elect or change long-term disability coverage without having to undergo any evidence of insurability process. You may elect 25%, 40%, or 50% income replacement, up to $5,000/month income replacement. Eligible employees will be receiving packets with individualized rates within the next week.

Open Enrollment 2014

Open enrollment for health insurance, flexible spending accounts, and AFLAC will occur May 1-May 23 with the changes becoming effective Tuesday, July 1.

Family and Medical Leave Resources

Employees may now submit their family and medical leave requests online. See HR’s newly created FMLA web page for a variety of resources when inquiring about or requesting family and medical leave.

Summer Job Opportunities in Facilities Management

Applicants may now apply for these summer jobs in FM through JobLink.

  • Temporary Summer Landscape Worker (posting #0405833). Pay is $7.50/hour. Minimum age requirement is 16.
  • Temporary Summer Landscape Worker - 10:30 a.m.- 7:00 p.m. shift (posting #0405834). Pay is $7.50/hour. Minimum age requirement is 19 and requires a driver’s license.
  • Temporary Summer Painter (posting #0405835). Pay range is $7.50 - $12.00/hour depending upon experience. Minimum age requirement is 18.
  • Temporary Summer Maintenance Workers (posting #0405837). Pay is $7.50/hour. Minimum age requirement is 18.

Most summer jobs begin Monday, May 12 and end Friday, August 22, 2014. Please contact Deanna Glass, at (540) 568-6422, or glassdl@jmu.edu if you have questions.

Disability Awareness Week 2014

The Office of Disability Services will host Disability Awareness Week at JMU, beginning Monday, March 24. This year’s events include a performance by 4 Wheel City, talented hip-hop artists and disability awareness advocates, and a keynote address by President Jonathan Alger. Other activities during the week include Creating Accessible Materials in Microsoft Office (CAMMO) training for faculty and staff, an Adaptive Sport Showcase in which participants can try out adapted sports such as wheelchair basketball or beep baseball, and a movie night featuring The Hammer. For more information about Disability Awareness Week, please visit The Office of Disability Services' website.

Creating Accessible Material in Microsoft Office (CAMMO)

Interested in making your content accessible for a larger audience? Do you want to learn how to create PowerPoint that can be read by a Screen Reader? Do you include alt text with all of your images and heading styles in your Word documents? Do your videos include closed captioning?

IT Training has teamed up with Office of Disability Services to offer a 2-hour workshop on creating accessible material in Microsoft Office. The workshop is designed to show you some of the great resources built into Office that will assist you in creating accessible material.

During this course we will discuss the most common stumbling blocks when content is not created using Universal Design. We will also discuss how to use Microsoft’s built-in Accessibility Checker to evaluate your material for accessibility prior to finalizing it.

CAMMO Workshop IT160

Tuesday, March 25 9:30 a.m.-11:30 a.m.

Or

Wednesday, March 26 1:30 p.m.-3:30 p.m.

View our CAMMO Video for more information. Presented as part of JMU’s Disability Awareness Week http://www.jmu.edu/ods.

Part-Time Employees – Test Your Hours Worked per Week Knowledge

Q: I was hired as a wage employee last October. I have been working between 20 and 29 hours each week to get my work done, but my supervisor says I won’t need to work as many hours in May, June, or July. In August, I expect to be a lot busier. Will I have the option to then work 40 hours per week in August?

A: It sounds as if your department needs your services at peak times of business, and not as much other times. All part-time employees are limited to working no more than 29 hours per week on average over the university’s Standard Measurement Period.  You could work as many as 40 hours per week occasionally – as long as the average number of hours worked per week between May 1 and April 30, the Standard Measurement Period, does not exceed 29 hours per week.

Q: Do all the hours worked in my three part-time jobs (including wage; part-time, non-teaching; adjunct) on campus count toward the allowable 29 hours worked per week on average?

A: Yes. It is your responsibility to monitor your hours worked per week and to adjust hours worked in all jobs so that you do not exceed the 29 hours per week on average during the university’s Standard Measurement Period of May 1 through April 30.

Promoting Positivity – Drink it Your Way

Picture a substance abuse prevention toolbox available to JMU students. One of the tools in that toolbox is Student Government Association’s Drink it Your Way sidewalk outreach.

Periodically on a Friday or Saturday night, SGA members hand out bottles of water and resource cards provided by the University Health Center. SGA kicks off its outreach efforts by joining staff from UHC and the Office of Judicial Affairs the first weekend of the school year to hand out:

Why is this important to you? Increasing awareness among faculty and staff about the substance abuse prevention tools and resources available for students can help in two ways.

  • Increase awareness in the community about JMU’s substance abuse prevention efforts for its students
  • Empower faculty and staff to be involved and serve as points of access for students in need of referral

Please bookmark jmu.edu/toolbox to see more substance abuse prevention tools and resources available to students. Download and print a toolbox reference sheet to keep handy. And contact the University Health Center’s Substance Abuse Prevention office at uhcsap@jmu.edu or 540-568-3317 for more information.

Tips for Avoiding Slips, Trips and Falls

It only takes seconds to injure yourself. Here’s a minute’s worth of safety tips for avoiding slips, trips and falls from JMU’s Office of Risk Management.

A Snapshot of Upcoming HR-Related Workshops Offered by JMU Training and Development

Ending Discrimination and Sexual Misconduct: What You Need to Know About Discrimination, Harassment, and Title IX
Pre-Retirement Planning II
Hiring @ JMU
Understanding the Virginia Sickness & Disability Program (VSDP)
Optional Retirement Participants-What to Expect When You Retire
Life Insurance Overview
JMU JobLink

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator, at (540) 568-4101, or vancesn@jmu.edu.

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